23 Best Hotel Accounting Software Reviewed for 2025
10 Best Hotel Accounting Software Shortlist
Here's my pick of the 10 best software from the 23 tools reviewed.
Get free help from our project management software advisors to find your match.
Hotel accounting software streamlines financial tracking and automates complex reporting tasks, which frees up your team to focus on improving guest satisfaction and operational efficiency. Managing cash flow and expenses can be challenging, but the proper inventory tools reduce errors and increase visibility into your property’s financial health.
In this article, I compare and review the best hotel accounting tools to support your buying decision.
Best Hotel Accounting Software Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for small to medium-sized hospitality businesses | 30-day free trial | From $2/month (for 3 months, then $20/month) | Website | |
| 2 | Best for time and expense tracking | 30-day free trial | From $6.30/month (billed annually) | Website | |
| 3 | Best for property-specific accounting needs | 14-day free trial | From $24.90/user/month (billed annually) | Website | |
| 4 | Best for paperless financial documentation | Free demo available | From $10/user/month (billed annually) | Website | |
| 5 | Best for integrated property management | Not available | From $5/user/month, (billed annually). | Website | |
| 6 | Best for end-to-end business management | Free demo available. | From $99/user/month, (min 10 seats, billed annually). | Website | |
| 7 | Best for real-time financial insights | Free demo available | From $15/user/month (billed annually) | Website | |
| 8 | Best for multi-entity hospitality groups | Free demo available | From $300/month (billed annually) | Website | |
| 9 | Best for comprehensive hotel financial tracking | Not available | From $15/user/month, (billed annually). | Website | |
| 10 | Best for automated spend management | Not available | From $20/user/month. | Website |
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roommaster
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Little Hotelier
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5 -
Minihotel
Visit Website
Best Hotel Accounting Software Reviews
Xero is a cloud-based accounting software geared towards facilitating robust financial reporting and bookkeeping for business owners, especially in the hospitality sector. Tailored for small to medium-sized establishments, Xero offers a blend of essential accounting features with the nimbleness required by growing businesses in the hospitality industry.
Why I Picked Xero: Navigating through countless accounting systems, Xero caught my attention due to its easy-to-use interface and comprehensive accounting solution tailored for SMEs. Its strong emphasis on hospitality accounting software capabilities convinced me of its suitability.
I chose Xero because it fills the gap between basic accounting tools and extensive enterprise systems, making it particularly good for small to medium-sized hospitality businesses.
Standout features & integrations:
Features include its automation tools that minimize data entry, allowing hoteliers to focus on informed decisions rather than mundane tasks. The platform's customizable modules improve workflow and balance sheets, providing a comprehensive view of a hotel's financial data.
Integrations include a variety of apps, notably connecting with QuickBooks Online, PMS (property management system) platforms, and popular POS systems, ensuring all financial data is consolidated.
Pros and cons
Pros:
- Wide range of integration capabilities with popular systems like POS and PMS
- Efficient bank reconciliation and back-office management tools
- Comprehensive cloud-based accounting features suitable for SMEs
Cons:
- Limited support for niche add-ons compared to larger enterprise systems
- Advanced forecasting tools could be more refined
- Might be overwhelming for very small hotel establishments
New Product Updates from Xero
Xero Reimagined: New Homepage and Navigation Beta
Xero has unveiled its Reimagined beta with a redesigned homepage and improved navigation, featuring real-time financial insights for users. For more information, visit Xero's official site.
FreshBooks is an accounting and invoicing software designed to cater to the needs of small businesses, including hotels. It provides a user-friendly platform that simplifies financial management by allowing you to create professional invoices, track expenses, and manage payments with ease.
Why I Picked FreshBooks: When it comes to hotel accounting, FreshBooks offers features that are particularly useful. You can track time and expenses, which is crucial for managing hotel operations and ensuring that all services are properly billed. This feature helps you maintain accurate records, which is essential for any hospitality business.
FreshBooks allows you to customize payment options, making it easier to handle various types of transactions typical in the hotel industry.
Standout features & integrations:
Features include automatic mileage tracking, which is handy if you or your staff need to travel for hotel errands or supplier runs. There's also a customizable chart of accounts, giving you flexibility in how you categorize income and expenses to match how your hotel operates.
Integrations include Gusto, HubSpot, Square, FundBox, Google Sheets, PayPal, Mailchimp, WooCommerce, Airtable, Stripe, and Expensify.
Pros and cons
Pros:
- Good mobile app for quick receipt uploads
- Time tracking integrates well with invoicing
- Easy to categorize expenses by project or client
Cons:
- Accounts payable limited to higher-tier plans
- May not be ideal for larger organizations
New Product Updates from FreshBooks
FreshBooks' Key Updates: Manual Bank Creation and More
FreshBooks introduced key updates that include manual bank account creation, historical transaction imports, improved bank connections, financial lock, and streamlined payroll management. For more details, visit FreshBooks Product News.
Nimble is a cloud-based accounting solution designed primarily for the intricacies of property management. Offering a range of tailored tools, it empowers hoteliers and property managers to effectively manage their accounting systems, ensuring that property-specific financial nuances are efficiently addressed.
Why I Picked Nimble: When determining the best tools for property management accounting, Nimble stood out to me because of its specialized offerings. I judged its features against other contenders and found that its emphasis on property-centric accounting needs made it unique.
I chose Nimble because, in my opinion, its targeted approach caters best to those who prioritize property-specific accounting needs.
Standout features & integrations:
Features include a range of customizable accounting features, from detailed financial reporting to efficient bookkeeping tools tailored for property management. The automation in its workflow greatly reduces the data entry efforts for business owners, making the process streamlined.
Integrations include QuickBooks Online, various PMS (property management system) platforms, and several POS systems, ensuring a cohesive accounting experience.
Pros and cons
Pros:
- Customizable features allow for adaptability based on individual property requirements
- Strong integration with popular accounting and PMS systems, facilitating a more comprehensive financial data overview
- Focused accounting solution for property management, catering to the specific needs of hoteliers
Cons:
- Some advanced features might be excessive for smaller properties or independent hoteliers
- Might have a steeper learning curve for those unfamiliar with property-specific accounting
- Not as versatile for industries beyond property management
Docyt is a cloud-based accounting solution designed to streamline and automate the management of financial documents, making it an asset for businesses striving for a paperless approach. With a focus on reducing physical documentation, it becomes a fitting choice for businesses that aim to make their financial workflows more eco-friendly and efficient.
Why I Picked Docyt: In the process of determining the most efficient accounting solutions, Docyt emerged as a unique choice for its dedication to a paperless approach. What made it stand out is its emphasis on minimizing data entry and promoting a more sustainable workflow in financial reporting.
I chose Docyt because, in my opinion, its innovative approach to documentation aligns with modern business requirements, making it the best for paperless financial documentation.
Standout features & integrations:
Features include automation tools that are pivotal in reducing manual data entry, ensuring that businesses can focus on data analysis rather than input. The software's accounting features are customizable, catering to a broad spectrum of business needs.
Integrations include popular accounting systems and platforms such as QuickBooks Online and other CRM tools, facilitating smoother financial data workflows.
Pros and cons
Pros:
- Automation tools that minimize manual input
- Integration with leading accounting and CRM platforms
- Strong emphasis on paperless documentation
Cons:
- Some businesses might find the customization options excessive for basic needs
- Potential learning curve for certain automation features
- Might be overwhelming for businesses used to traditional documentation methods
AccountsIQ is a potent cloud-based accounting software, particularly tailored for businesses that manage multiple entities, such as hospitality groups with several hotels or branches. Given the complexities of handling finances for multiple units, AccountsIQ emerges as a compelling choice with its multi-entity accounting features, ideal for larger hospitality conglomerates.
Why I Picked AccountsIQ: Sifting through a myriad of accounting systems, AccountsIQ particularly stood out for its focus on multi-entity management. I determined that the tool's architecture and accounting features were best poised to handle the intricacies of larger hospitality groups. I chose AccountsIQ primarily because it provides a consolidated financial reporting mechanism, allowing hotel owners of big chains to get an aggregated view of their entire operation's financial health.
Standout features & integrations:
Features include its automation capabilities, which significantly reduce data entry workload, particularly valuable when managing multiple entities. The software's customizable modules offer intricate balance sheets and financial data insights, ensuring business owners can make informed decisions.
Integrations include CRM systems, notable POS solutions, and property management systems, making the workflow smooth for hoteliers.
Pros and cons
Pros:
- Customizable modules to cater to diverse hotel needs
- Strong integration with popular systems including CRM and POS solutions
- Comprehensive suite of property management tools
Cons:
- Certain advanced features may have a learning curve
- The interface may seem daunting for first-time users
- Might have features that are excessive for very small properties
NetSuite ERP is a cloud-based enterprise resource planning system that helps manage core business functions like accounting, procurement, and inventory across multiple hotel properties. It provides real-time financial visibility and operational control to streamline hotel operations and improve profitability.
Why I Picked Netsuite ERP: Selecting a tool that covers the vast scope of business management demands both judgment and a deep understanding of operational needs. In my opinion, after comparing various platforms, NetSuite ERP emerged as a leader due to its comprehensive suite and holistic approach.
Its ability to unify various business processes, making informed decisions easier for business owners, is why I consider it the best for end-to-end business management.
Standout features & integrations:
Features include myriad accounting features, including advanced financial reporting, bank reconciliation, and customizable data entry modules. Its forecasting tools coupled with metrics-driven insights equip businesses to make informed decisions.
Integrations include popular third-party apps like CRM systems, QuickBooks Online, and other property management systems, ensuring a workflow for businesses.
Pros and cons
Pros:
- Robust cloud-based architecture ensuring data accessibility and security
- Customizable modules that suit a range of business needs
- Comprehensive integration with accounting systems and financial data tools
Cons:
- The price point might be a barrier for startups or businesses on a tight budget
- Requires a learning curve for those new to ERP systems
- Might be overwhelming for smaller businesses due to its extensive features
Carmen Software offers a robust cloud-based accounting solution tailored to deliver actionable financial data in real-time. Its dedication to providing instant financial insights ensures that business owners and hoteliers alike are always informed about their financial standing, fitting perfectly with its tag of being best for real-time financial insights.
Why I Picked Carmen Software: The decision-making process around financial tools can often feel like a daunting task. After determining and comparing a myriad of tools, Carmen Software stood out because of its emphasis on real-time insights.
I chose Carmen Software due to its unique capability to furnish financial metrics instantly, which, in my opinion, distinguishes it as the best for real-time financial insights.
Standout features & integrations:
Features include robust financial reporting tools that allow for instantaneous access to balance sheets, forecasting modules, and more. It also offers a customizable workflow that adapts to varying business needs, ensuring streamlined bookkeeping and efficient data entry.
Integrations include prominent accounting systems such as QuickBooks Online, various PMS (property management system) tools, and several CRM apps, ensuring cohesive data management.
Pros and cons
Pros:
- Strong integrations with leading accounting systems and CRM tools
- Customizable workflow suitable for diverse business requirements
- Real-time financial reporting capabilities
Cons:
- Some niche features may require add-ons or additional costs
- The annual billing cycle might not be preferable for all businesses
- May require training for users unfamiliar with real-time accounting solutions
AccountsIQ is a potent cloud-based accounting software, particularly tailored for businesses that manage multiple entities, such as hospitality groups with several hotels or branches. Given the complexities of handling finances for multiple units, AccountsIQ emerges as a compelling choice with its multi-entity accounting features, ideal for larger hospitality conglomerates.
Why I Picked AccountsIQ: Sifting through a myriad of accounting systems, AccountsIQ particularly stood out for its focus on multi-entity management. I determined that the tool's architecture and accounting features were best poised to handle the intricacies of larger hospitality groups.
I chose AccountsIQ primarily because it provides a consolidated financial reporting mechanism, allowing hotel owners of big chains to get an aggregated view of their entire operation's financial health.
Standout features & integrations:
Features include its automation capabilities, which significantly reduce data entry workload, particularly valuable when managing multiple entities. The software's customizable modules offer intricate balance sheets and financial data insights, ensuring business owners can make informed decisions.
Integrations include CRM systems, notable POS solutions, and property management systems, making the workflow smooth for hoteliers.
Pros and cons
Pros:
- Integration with essential systems like PMS and CRM
- Robust financial reporting tailored for large hospitality groups
- Specialized multi-entity management features
Cons:
- Some features might be too advanced for basic accounting tasks
- The initial setup might require a steeper learning curve
- Might be overkill for single-entity businesses
Inn-Flow is a specialized cloud-based accounting software crafted for the hospitality industry, offering an array of tools to track and manage the financial intricacies of hotel operations. It provides hoteliers with an integrated platform that ensures all aspects of their financial data, from receivables to payable, are accounted for, aligning perfectly with the goal of comprehensive hotel financial tracking.
Why I Picked Inn-Flow: Among the myriad of accounting solutions available, Inn-Flow caught my attention due to its tailored approach for hotel owners. This specificity in design allows for a more thorough grasp of the hospitality industry's financial nuances.
I chose Inn-Flow after comparing various tools, determining that its dedicated approach made it the best fit for those seeking comprehensive hotel financial tracking.
Standout features & integrations:
Features include a robust set of accounting features such as customizable financial reporting, forecasting tools, and automated bank reconciliation, simplifying many back-office tasks for hoteliers. Additionally, its modules are designed to cater specifically to hotel operations, ensuring that every financial metric is accurately captured.
Integrations include renowned PMS (property management system) solutions, POS systems, and even QuickBooks Online, further facilitating the workflow of business owners.
Pros and cons
Pros:
- Customizable reporting tools enabling informed decisions based on data
- Strong integrations with leading PMS and POS systems
- Tailored features for the hospitality industry, aiding hoteliers in detailed financial tracking
Cons:
- Smaller establishments might find some features excessive for their needs
- Initial setup might require some time due to its comprehensive feature set
- May not be suitable for industries outside of hospitality
Ramp is a cloud-based financial solution that focuses on streamlining and automating business expenditure. With its robust automation features, it has emerged as a reliable platform for businesses looking to gain greater control over their spending, aligning well with the notion of it being best for automated spend management.
Why I Picked Ramp: In the vast sea of financial tools, selecting the right one can be challenging. Upon comparing various platforms, Ramp's commitment to automated spend management was evident and distinct from the rest.
I chose Ramp primarily because of its clear alignment with the need for automated solutions in managing business expenses. Its emphasis on spend automation validates its stature as being best for automated spend management.
Standout features & integrations:
Features include powerful automation tools that reduce data entry and improve workflow efficiency. Its financial reporting features, paired with an intuitive bookkeeping system, allow business owners to make informed decisions with real-time financial data.
Integrations include various accounting systems, including QuickBooks Online, various CRM apps, and other cloud-based accounting software, ensuring the flow of data across platforms.
Pros and cons
Pros:
- Robust integration capabilities with leading accounting and CRM solutions
- Real-time financial reporting for precise insights and informed decisions
- Strong emphasis on automation tools that simplify spend management
Cons:
- Potential limitations for niche industry-specific needs outside of general business expense management
- Certain modules might come with a steeper learning curve
- Might be overkill for small businesses with minimal expenses
Other Hotel Accounting Software
Below is a list of additional hotel accounting software that we shortlisted, but did not make it to the top 10. Definitely worth checking them out.
- Shiji Accounting
For large-scale hospitality enterprises
- Big Red Book
For straightforward financial management
- Sage Intacct
For scalable financial operations
- DualEntry
For hotels with multiple properties
- QuickBooks
Good for comprehensive small business accounting
- A2X
Good for e-commerce accounting integration
- Sage 50cloud
Good for combined desktop and cloud accounting
- Zoho Books
Good for intuitive financial management
- Rossum
Good for AI-powered data extraction
- Airbase
Good for spend management and approvals
- Gusto
Good for payroll and HR services
- AvidXchange
Good for automated invoice processing
- M3 Accounting Core
Good for hospitality-specific financial management
What is Hotel Accounting Software?
Hotel accounting software is a digital solution that manages and automates your property's financial operations. It’s used by hotel owners, managers, and accountants to simplify bookkeeping, track revenue and expenses, manage budgets, and ensure compliance. This software addresses common pain points like manual data entry, reconciliation errors, and lack of financial visibility—helping hotels run leaner, smarter operations.
Key Features To Look For In Hotel Accounting Software
When shopping for hotel accounting software, consider the following essential features:
- Financial Transaction Handling: Ability to process check-ins, check-outs, and room charges.
- Employee Management: Track employee hours, commissions, and payroll.
- Reporting Tools: Gain insights with comprehensive reporting capabilities.
- Invoicing Capabilities: Streamlined billing processes for guest stays and services.
- Inventory Management: Oversee inventory levels, purchasing, and vendor interactions.
- User Experience: User-friendly interfaces and customization options to fit your hotel's needs.
- Affordability: Find a solution that provides value for its cost.
- Support: Access to prompt and helpful customer support in case of issues.
Always prioritize your hotel's specific requirements when evaluating these features.
Most Common Questions Regarding Hotel Accounting Software (FAQ's)
What Are The Benefits Of Hotel Accounting Software?
So, what are the benefits of using hotel accounting software?
Well, for a start, hotel accounting software can help you manage your finances more effectively. It makes it easier to keep track of your income and expenses and can help you save money in the long run.
Some of the benefits of using hotel accounting software include increased efficiency and organization, improved customer service, and decreased financial risk.
Hotel accounting software can also help you streamline your operations. It makes it easier to manage your reservations and bookings, as well as track your staff hours and payroll. This can save you time and money in the long run.
Finally, hotel accounting software can help you improve your customer service. It makes it easy to track customer data and preferences, which can help you provide a more personalized experience.
So, as you can see, there are many benefits to using hotel accounting software. If you’re looking for a way to improve your business, then this is definitely something worth considering.
How Much Does Hotel Accounting Software Usually Cost?
When it comes to purchasing hotel accounting software, you’ll find that the prices vary greatly. Generally, you can expect to pay anywhere from $100 to $1,000 for a good program.
Most hotel accounting software packages cost between $200 and $1,000, but there are a few free programs available as well.
When shopping for software, be sure to consider the features that are most important to you. A few key features to look for include invoicing, tracking employee hours, and tracking inventory.
Also, be sure to ask the software company about their return policy and customer service. You’ll want to be sure that you’re able to get help if you need it.
Other Hotel Revenue Management Software
Here are some other useful tools for hotel revenue management.
What Next?
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