23 Best Hotel Accounting Software Reviewed for 2025

Xero is a cloud-based accounting software geared towards facilitating robust financial reporting and bookkeeping for business owners, especially in the hospitality sector. Tailored for small to medium-sized establishments, Xero offers a blend of essential accounting features with the nimbleness required by growing businesses in the hospitality industry.

Why I Picked Xero: Navigating through countless accounting systems, Xero caught my attention due to its easy-to-use interface and comprehensive accounting solution tailored for SMEs. Its strong emphasis on hospitality accounting software capabilities convinced me of its suitability.

I chose Xero because it fills the gap between basic accounting tools and extensive enterprise systems, making it particularly good for small to medium-sized hospitality businesses.

Standout features & integrations:

Features include its automation tools that minimize data entry, allowing hoteliers to focus on informed decisions rather than mundane tasks. The platform's customizable modules improve workflow and balance sheets, providing a comprehensive view of a hotel's financial data.

Integrations include a variety of apps, notably connecting with QuickBooks Online, PMS (property management system) platforms, and popular POS systems, ensuring all financial data is consolidated.

FreshBooks is an accounting and invoicing software designed to cater to the needs of small businesses, including hotels. It provides a user-friendly platform that simplifies financial management by allowing you to create professional invoices, track expenses, and manage payments with ease.

Why I Picked FreshBooks: When it comes to hotel accounting, FreshBooks offers features that are particularly useful. You can track time and expenses, which is crucial for managing hotel operations and ensuring that all services are properly billed. This feature helps you maintain accurate records, which is essential for any hospitality business.

FreshBooks allows you to customize payment options, making it easier to handle various types of transactions typical in the hotel industry.

Standout features & integrations:

Features include automatic mileage tracking, which is handy if you or your staff need to travel for hotel errands or supplier runs. There's also a customizable chart of accounts, giving you flexibility in how you categorize income and expenses to match how your hotel operates.

Integrations include Gusto, HubSpot, Square, FundBox, Google Sheets, PayPal, Mailchimp, WooCommerce, Airtable, Stripe, and Expensify.

DualEntry is an AI-driven ERP designed for mid-market businesses, including hotel groups. It helps hotel teams manage complex financial tasks like revenue recognition, multi-entity accounting, and automated transaction matching, all from a centralized platform.

Why I Picked DualEntry: I picked DualEntry because it can handle the complex accounting needs of hotels with multiple properties. It covers essential financial functions like general ledger, accounts payable, and tax management, which are critical for day-to-day hotel accounting. I also like that it offers multi-entity support and currency flexibility, which is especially useful for hotel chains operating across regions.

Another standout for me is the AI-powered bank matching and document processing that can cut down the time your finance team spends on manual reconciliations.

Standout Features & Integrations:

Features include OCR reading to capture invoice and document data quickly, and CPA-led onboarding to guide your setup. You can also track asset depreciation automatically, which is helpful for managing hotel property and equipment.

Integrations include BambooHR, Bill.com, Brex, Deel, Google SSO, Gusto, HubSpot, Ramp, Rippling, Salesforce, Stripe Billing, and Stripe Invoicing.

QuickBooks is an accounting software designed to cater to a variety of business needs, including those in the hospitality industry. It provides tools to manage finances, track expenses, and stay on top of cash flow, making it a valuable asset for hotels looking to maintain their financial health.

Why I Picked QuickBooks: One reason I picked QuickBooks for hotel accounting is its cash flow planning feature. This helps you anticipate and manage your hotel's financial needs by giving a clearer picture of your incoming and outgoing cash. It helps ensure that your hotel can meet its financial obligations without any surprises. Another feature that stands out is the ability to capture receipts. This allows you to keep track of expenses by easily uploading and organizing your receipts digitally, which is essential for managing purchases and expenditures in a busy hotel environment.

Mileage tracking is another reason why QuickBooks is a good fit for hotel accounting. If your hotel operations include transportation services or travel-related expenses, this feature helps you accurately track and report mileage for business purposes. It ensures that all travel-related expenses are accounted for, supporting both financial management and tax preparation. The mobile app extends these functionalities, allowing you to manage your accounts wherever you are, which is crucial for hotel managers constantly on the move.

Standout Features & Integrations

Features include the ability to integrate third-party applications, which can enhance the software's functionality to better suit your hotel's specific needs. Auto payroll is another feature that simplifies managing your hotel staff's pay, ensuring timely and accurate payments. Additionally, the mobile app allows you to manage cash flow, track mileage, and capture receipts directly from your iPhone, iPad, or Android device, providing flexibility and convenience in financial management.

Integrations include Amazon Business Purchases, PayPal Connector by QuickBooks, Square Connector by QuickBooks, Etsy Connector by QuickBooks, Amazon Seller Connector by QuickBooks, eBay Connector by QuickBooks, Shopify Connector by QuickBooks, SOS Inventory, QuickBooks Time, Method:CRM, BigTime, and Gusto.

A2X is an ecommerce accounting software designed to simplify financial management for online sellers and accountants. By integrating with various ecommerce platforms and accounting systems, it aims to simplify accounting processes and provide accurate financial reporting.

Why I Picked A2X: A2X stands out as a useful tool for hotel accounting due to its ability to automate the categorization of sales data. This feature ensures that your financial reports are organized and accurate, making it easier for you to stay on top of your hotel's financial health. You won't need to worry about manually sorting through piles of data, as A2X does it for you.

Another reason A2X is a good choice for hotel accounting is its focus on tax compliance. By providing organized summaries of your sales data, A2X helps you maintain accurate financial records, which is crucial for tax reporting. This means you can confidently handle your hotel's tax obligations without the stress of last-minute calculations or errors.

Standout Features & Integrations

Features include automated sales data categorization that aids in accurate financial reporting, which is essential for maintaining your hotel's financial health. A2X also offers resources for finding ecommerce accountants and understanding accounting basics, making it easier for you to manage your hotel's finances. Lastly, the platform provides support for users in various time zones, ensuring you have access to assistance whenever you need it.

Integrations include Amazon, Shopify, eBay, Etsy, Walmart, PayPal, QuickBooks, Xero, and NetSuite.

Airbase is a spend management platform that helps businesses manage their financial operations. It offers tools to automate and simplify various accounting processes, making it easier to maintain financial control and visibility.

Why I Picked Airbase: I picked Airbase for hotel accounting because of its automated approval workflows and receipt matching features. These tools allow you to spend less time on manual tasks and focus more on providing excellent guest services. Plus, with automatic syncing to the general ledger, you ensure that your financial data is always current, which is vital for accurate reporting in the hospitality sector.

Another reason is Airbase's auto-categorizations and amortizations, which are great for handling complex hotel financials. These features help you organize and manage expenses and revenue efficiently, giving you a clearer view of your hotel's financial health. This way, you can make informed decisions and keep your operations running smoothly.

Standout Features & Integrations

Features include real-time visibility into spending, allowing you to track expenses as they occur and make necessary adjustments promptly. The platform also offers policy enforcement capabilities, ensuring that all spending complies with your hotel's financial guidelines. Additionally, the automation of expense reporting reduces the time spent on paperwork, enabling you to focus on more strategic tasks.

Integrations include Oracle NetSuite, Xero, Slack, Salesforce, QuickBooks Online, Sage Intacct, Microsoft Dynamics 365 Business Central, Intuit QuickBooks Desktop, Paylocity, BambooHR, Rippling, and Indent.

Nimble is a cloud-based accounting solution designed primarily for the intricacies of property management. Offering a range of tailored tools, it empowers hoteliers and property managers to effectively manage their accounting systems, ensuring that property-specific financial nuances are efficiently addressed.

Why I Picked Nimble: When determining the best tools for property management accounting, Nimble stood out to me because of its specialized offerings. I judged its features against other contenders and found that its emphasis on property-centric accounting needs made it unique.

I chose Nimble because, in my opinion, its targeted approach caters best to those who prioritize property-specific accounting needs.

Standout features & integrations:

Features include a range of customizable accounting features, from detailed financial reporting to efficient bookkeeping tools tailored for property management. The automation in its workflow greatly reduces the data entry efforts for business owners, making the process streamlined.

Integrations include QuickBooks Online, various PMS (property management system) platforms, and several POS systems, ensuring a cohesive accounting experience.

Gusto is a platform that offers solutions for managing payroll, HR, and employee benefits for businesses. It is designed to simplify these essential business functions with integrated solutions.

Why I Picked Gusto: I picked Gusto as a good hotel accounting software because of its payroll management capabilities. Gusto automates payroll calculations, tax filings, and ensures compliance with federal and state regulations, which is crucial for hotels managing a large workforce. This automation reduces manual errors and saves time, allowing you to focus on guest experiences.

Another reason for choosing Gusto is its employee benefits management feature. With Gusto, you can easily oversee health insurance, retirement plans, and other benefits, which are essential for attracting and retaining hotel staff. This feature ensures that your team is well taken care of, leading to higher morale and productivity within your hotel operations.

Standout Features & Integrations

Features include time tracking which allows you to manage employee hours accurately, ensuring that your payroll is precise and compliant. Gusto also offers hiring and onboarding tools that make it easier to maintain staffing levels. Additionally, Gusto's compliance support keeps you informed about labor laws and regulations, helping you avoid costly legal issues.

Integrations include QuickBooks, FreshBooks, Xero, Greenhouse, JazzHR, Zoom, Slack, Neo.tax, TaxTaker, 7Shifts, ClockShark, and QuickBooks Time.

Docyt is a cloud-based accounting solution designed to streamline and automate the management of financial documents, making it an asset for businesses striving for a paperless approach. With a focus on reducing physical documentation, it becomes a fitting choice for businesses that aim to make their financial workflows more eco-friendly and efficient.

Why I Picked Docyt: In the process of determining the most efficient accounting solutions, Docyt emerged as a unique choice for its dedication to a paperless approach. What made it stand out is its emphasis on minimizing data entry and promoting a more sustainable workflow in financial reporting.

I chose Docyt because, in my opinion, its innovative approach to documentation aligns with modern business requirements, making it the best for paperless financial documentation.

Standout features & integrations:

Features include automation tools that are pivotal in reducing manual data entry, ensuring that businesses can focus on data analysis rather than input. The software's accounting features are customizable, catering to a broad spectrum of business needs.

Integrations include popular accounting systems and platforms such as QuickBooks Online and other CRM tools, facilitating smoother financial data workflows.

Rossum is an AI-driven document processing platform specifically designed to enhance transactional workflows in various industries, including hotel accounting. By automating invoice processing and improving efficiency, Rossum offers a seamless solution for managing financial documents.

Why I Picked Rossum: One of the standout features of Rossum is its document ingestion capability. It can handle a wide range of document types and formats, accepting them through multiple channels. This flexibility is crucial for hotel accounting, where documents can come from various sources. In addition, Rossum's data validation feature ensures that the data aligns with business rules and master data, minimizing errors and maintaining accuracy in financial records.

Another reason I chose Rossum is its automated actions feature. By automating emails, approvals, and ERP postings, Rossum significantly reduces manual effort in processing financial documents. This automation is particularly beneficial in a hotel setting, where timely and accurate financial transactions are vital. The platform's insights and reporting tools also provide valuable metrics and compliance tracking, giving you a comprehensive overview of your financial processes.

Standout Features & Integrations

Features include e-invoicing capabilities that prepare businesses for upcoming regulations, ensuring you stay ahead of compliance requirements. Rossum's continuous learning AI technology supports high accuracy levels, which means your hotel accounting data is reliable and precise. Additionally, the platform supports 276 languages, making it suitable for international hotels with diverse clientele.

Integrations include SAP, Coupa, NetSuite, Workday, Microsoft Dynamics, Oracle, QuickBooks, Xero, FreshBooks, Zoho Books, Sage Intacct, and BlackLine.

Sage 50cloud is a hybrid accounting solution that combines the depth of Sage’s desktop bookkeeping tools with cloud-enabled access and collaboration features.

Why I picked Sage 50cloud: What sets it apart in a hotel or hospitality context is its ability to support robust job-costing, multi-entity operations, and inventory control (e.g. for food, consumables, supplies) while integrating with hospitality-oriented invoicing and expense workflows.

Many hotel groups use Sage 50cloud because it allows them to tailor financial modules (like accounts payable, payroll, and room inventory) to match the needs of individual properties while still rolling up data into a unified financial view. For example, a hotel chain can track revenue and expenses separately for its restaurant, spa, and lodging operations, then consolidate those figures for group-level reporting.

Standout Features & Integrations

Features include customizable chart-of-accounts structures to make it easy to set property-specific codes for utilities, staff, or maintenance without disrupting standardized reporting across locations. Its remote data sync and multi-user access features let regional managers and accountants collaborate on real-time financial updates without migrating to a complex ERP like NetSuite or SAP.

Integrations include Sage 100 ERP, Sage 300 ERP, Sage 500 ERP, Sage 100 Contractor, Sage 300 Construction, Sage X3, Sage BusinessWorks, Sage CRM, Sage HRMS, Sage Fixed Assets, Epicor ERP, and Synder.

AccountsIQ is a potent cloud-based accounting software, particularly tailored for businesses that manage multiple entities, such as hospitality groups with several hotels or branches. Given the complexities of handling finances for multiple units, AccountsIQ emerges as a compelling choice with its multi-entity accounting features, ideal for larger hospitality conglomerates.

Why I Picked AccountsIQ: Sifting through a myriad of accounting systems, AccountsIQ particularly stood out for its focus on multi-entity management. I determined that the tool's architecture and accounting features were best poised to handle the intricacies of larger hospitality groups. I chose AccountsIQ primarily because it provides a consolidated financial reporting mechanism, allowing hotel owners of big chains to get an aggregated view of their entire operation's financial health.

Standout features & integrations:

Features include its automation capabilities, which significantly reduce data entry workload, particularly valuable when managing multiple entities. The software's customizable modules offer intricate balance sheets and financial data insights, ensuring business owners can make informed decisions.

Integrations include CRM systems, notable POS solutions, and property management systems, making the workflow smooth for hoteliers.

Inn-Flow is a specialized cloud-based accounting software crafted for the hospitality industry, offering an array of tools to track and manage the financial intricacies of hotel operations. It provides hoteliers with an integrated platform that ensures all aspects of their financial data, from receivables to payable, are accounted for, aligning perfectly with the goal of comprehensive hotel financial tracking.

Why I Picked Inn-Flow: Among the myriad of accounting solutions available, Inn-Flow caught my attention due to its tailored approach for hotel owners. This specificity in design allows for a more thorough grasp of the hospitality industry's financial nuances.

I chose Inn-Flow after comparing various tools, determining that its dedicated approach made it the best fit for those seeking comprehensive hotel financial tracking.

Standout features & integrations:

Features include a robust set of accounting features such as customizable financial reporting, forecasting tools, and automated bank reconciliation, simplifying many back-office tasks for hoteliers. Additionally, its modules are designed to cater specifically to hotel operations, ensuring that every financial metric is accurately captured.

Integrations include renowned PMS (property management system) solutions, POS systems, and even QuickBooks Online, further facilitating the workflow of business owners.

Shiji Accounting is a robust cloud-based accounting solution tailored specifically for the expansive needs of the hospitality sector. Handling vast financial data and intricate accounting systems inherent in large-scale hotel chains, it truly shines for these enterprise-level operations.

Why I Picked Shiji Accounting: I chose Shiji Accounting after closely comparing it with other contenders because of its impressive customization abilities tailored for large hotel chains. In my opinion, for hoteliers managing numerous properties or high-volume operations, Shiji's deep accounting features and extensive modules make it a natural fit.

Its stature and ability to provide comprehensive financial reporting align perfectly with the needs of large-scale hospitality enterprises.

Standout features & integrations:

Features include its ability to handle complex financial data with ease. The software supports detailed forecasting, allowing hotel owners to make informed decisions. Additionally, its cloud-based nature ensures accessibility from anywhere, ideal for hoteliers with multiple properties.

Integrations include various PMS (property management systems) and POS solutions make data entry less cumbersome, giving more focus to actionable insights.

AccountsIQ is a potent cloud-based accounting software, particularly tailored for businesses that manage multiple entities, such as hospitality groups with several hotels or branches. Given the complexities of handling finances for multiple units, AccountsIQ emerges as a compelling choice with its multi-entity accounting features, ideal for larger hospitality conglomerates.

Why I Picked AccountsIQ: Sifting through a myriad of accounting systems, AccountsIQ particularly stood out for its focus on multi-entity management. I determined that the tool's architecture and accounting features were best poised to handle the intricacies of larger hospitality groups.

I chose AccountsIQ primarily because it provides a consolidated financial reporting mechanism, allowing hotel owners of big chains to get an aggregated view of their entire operation's financial health.

Standout features & integrations:

Features include its automation capabilities, which significantly reduce data entry workload, particularly valuable when managing multiple entities. The software's customizable modules offer intricate balance sheets and financial data insights, ensuring business owners can make informed decisions.

Integrations include CRM systems, notable POS solutions, and property management systems, making the workflow smooth for hoteliers.

Ramp is a cloud-based financial solution that focuses on streamlining and automating business expenditure. With its robust automation features, it has emerged as a reliable platform for businesses looking to gain greater control over their spending, aligning well with the notion of it being best for automated spend management.

Why I Picked Ramp: In the vast sea of financial tools, selecting the right one can be challenging. Upon comparing various platforms, Ramp's commitment to automated spend management was evident and distinct from the rest.

I chose Ramp primarily because of its clear alignment with the need for automated solutions in managing business expenses. Its emphasis on spend automation validates its stature as being best for automated spend management.

Standout features & integrations:

Features include powerful automation tools that reduce data entry and improve workflow efficiency. Its financial reporting features, paired with an intuitive bookkeeping system, allow business owners to make informed decisions with real-time financial data.

Integrations include various accounting systems, including QuickBooks Online, various CRM apps, and other cloud-based accounting software, ensuring the flow of data across platforms.

Big Red Book is a cloud-based accounting software designed to simplify the intricacies of financial management for hoteliers. Its focus on clear, unambiguous financial data makes it the go-to choice for those who crave clarity and efficiency in their bookkeeping processes.

Why I Picked Big Red Book: When I was evaluating different accounting systems, Big Red Book stood out as the embodiment of simplicity combined with essential features. I chose it primarily because it takes the complexity out of accounting, offering a straightforward approach.

This tool felt like the right match for businesses and hotel owners who want an uncomplicated solution, aligning perfectly with the notion of straightforward financial management.

Standout features & integrations:

Features include a streamlined approach to bank reconciliation and balance sheets, making it a solid choice for those wanting simplicity. Its customizable metrics give business owners the power to tailor reports to their specific needs.

Integrations include key connections to POS systems and notable apps in the hotel software ecosystem.

Carmen Software offers a robust cloud-based accounting solution tailored to deliver actionable financial data in real-time. Its dedication to providing instant financial insights ensures that business owners and hoteliers alike are always informed about their financial standing, fitting perfectly with its tag of being best for real-time financial insights.

Why I Picked Carmen Software: The decision-making process around financial tools can often feel like a daunting task. After determining and comparing a myriad of tools, Carmen Software stood out because of its emphasis on real-time insights.

I chose Carmen Software due to its unique capability to furnish financial metrics instantly, which, in my opinion, distinguishes it as the best for real-time financial insights.

Standout features & integrations:

Features include robust financial reporting tools that allow for instantaneous access to balance sheets, forecasting modules, and more. It also offers a customizable workflow that adapts to varying business needs, ensuring streamlined bookkeeping and efficient data entry.

Integrations include prominent accounting systems such as QuickBooks Online, various PMS (property management system) tools, and several CRM apps, ensuring cohesive data management.

Sage Intacct is a cloud-based accounting software designed to support the complex financial needs of both growing and established businesses. With its emphasis on scalability, it ensures that as businesses expand, their accounting systems can adeptly adapt, making it truly best for scalable financial operations.

Why I Picked Sage Intacct: The realm of financial tools is expansive, and determining the best one involves careful judgment and comparison. Among the myriad of options available, Sage Intacct resonated with me for its ability to cater to both startups and established entities.

Its inherent capacity to scale operations, adjust to fluctuating financial demands, and streamline back-office tasks are reasons I deem it best for scalable financial operations.

Standout features & integrations:

Features include a comprehensive suite of accounting features, from in-depth financial reporting to advanced bookkeeping and bank reconciliation tools. Its customizable modules ensure that businesses can tailor the software to their specific needs, from data entry to forecasting.

Integrations include a variety of third-party applications including CRM systems, PMS tools, and QuickBooks Online, providing a cohesive accounting solution.