18 Best Hotel Inventory Management Software for 2025
Best Inventory Management Software for Hotels Shortlist
Here's my pick of the 10 best software from the 18 tools reviewed.
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Inventory management software for hotels streamlines room availability, amenity tracking, and supply chain oversight, which frees up your team to focus on more creative endeavors enhancing guest experiences. Managing fluctuating occupancy levels and overbookings can be challenging, but the proper inventory tools reduce manual errors and improve operational efficiency. In this article, I've tested and reviewed popular hotel inventory management tools on the market using my years of experience with hospitality property management.
Best Inventory Management Software for Hotels Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for real-time room availability tracking across channels | Free demo available | Pricing upon request | Website | |
| 2 | Best for inns and bed & breakfast establishments valuing simplicity | Not available | From $60/user/month | Website | |
| 3 | Best for eateries requiring superior supply chain management | Yes | Pricing upon request | Website | |
| 4 | Best for small hotels seeking a holistic management system | 30-day free trial | Pricing upon request | Website | |
| 5 | Best for short-term rental operators aiming for streamlined management | Not available | Pricing upon request | Website | |
| 6 | Best for enterprise-level hospitality businesses seeking integrated solutions | Not available | Pricing upon request | Website | |
| 7 | Best for establishments prioritizing guest-centric experiences | Not available | Protel’s pricing information is not publicly available, but it can be obtained upon request. | Website | |
| 8 | Best for businesses seeking comprehensive travel technology solutions | Not available | Pricing for Trawex is upon request. | Website | |
| 9 | Best for those valuing asset management and predictive maintenance | Not available | JLL's pricing structure is custom based on the specific services required by the client. As such, pricing information is made available upon request. | Website | |
| 10 | Best for businesses desiring efficient stock control | Not available | Access's pricing information is not publicly available. To obtain a quote, businesses need to contact the company directly. | Website |
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roommaster
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Little Hotelier
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.5 -
Roomstay Hotel Booking Engine
Visit Website
Best Inventory Management Software for Hotels Reviews
Here is my in-depth analysis and evaluation of the top inventory management solutions for hotels.
Best for real-time room availability tracking across channels
roomMaster HMS by InnQuest is a comprehensive cloud-based hotel management software tailored specifically for independent hotels, management companies, and resorts.
Why I Picked roomMaster HMS: When it comes to hotel inventory management, roomMaster HMS gives you tools to keep track of room availability and other resources in real-time. You can monitor and update inventory across multiple sales channels, ensuring you don’t accidentally overbook rooms.
roomMaster HMS also helps you manage different room types and packages, making it easier to adjust availability based on your hotel’s needs. Having all this data in one place helps your team stay organized and reduces manual errors.
What do you get for free?
roomMaster HMS doesn't offer a free trial or a free plan. However, you can request a free demo to check out their features.
Standout features & integrations:
Features include a centralized dashboard that lets your team manage reservations, housekeeping, and guest check-ins from one place. There's also a built-in channel manager that updates availability and rates across OTAs in real time. You can create custom reports and track performance without needing to export or format data manually.
Integrations include Booking.com, Expedia, Airbnb, Google Hotel Ads, QuickBooks, Vrbo, TripAdvisor, Siteminder, Sabre, and PayPal.
Pros and cons
Pros:
- Multi-property management capabilities
- Easy integration with OTAs and direct website booking
- Prevents overbooking through channel management
Cons:
- While customizable, some users still find limitations in how much they can tailor the software
- Setup can be complex
ResNexus
Best for inns and bed & breakfast establishments valuing simplicity
ResNexus is a comprehensive property management software crafted for inns, bed & breakfasts, and small hotels. It offers a user-friendly interface and intuitive functionality that simplifies operations and enhances guest experience.
Why I Picked ResNexus: ResNexus caught my eye due to its focus on smaller hospitality establishments and its simplicity of use. It has been designed keeping the unique needs of inns and bed & breakfasts in mind, which makes it stand out. In my opinion, ResNexus is best for these businesses as it provides all necessary features in an easy-to-navigate format, reducing management complexities.
What do you get for free?
ResNexus doesn't offer a free plan, but it does provide a free trial period, allowing potential users to test its functionalities before committing.
Standout features & integrations:
Features include a built-in inventory system that tracks quantities and notifies you when items are low. You can easily apply discounts or create product bundles right from the checkout screen. The system also supports touch-friendly screens so your team can work quickly on tablets or touchscreen PCs.
Integrations include QuickBooks, Vrbo, Airbnb, Booking.com, Google Analytics, Mailchimp, Stripe, Square, Authorize.Net, and Expedia.
Pros and cons
Pros:
- Direct integration with popular OTAs
- User-friendly interface
- Tailored for small hospitality businesses
Cons:
- Could be less suitable for larger establishments
- No free plan available
- Higher pricing tier
Best for eateries requiring superior supply chain management
MarketMan is a cloud-based inventory management solution aimed at restaurants and eateries. It focuses on helping such establishments streamline their supply chain processes for optimized inventory control and cost management. For eateries aiming to gain superior supply chain control, MarketMan offers the tools and features needed.
Why I Picked MarketMan: I picked MarketMan because of its strong focus on supply chain management, a crucial aspect of any eatery business. What makes it unique is its tailored fit for the restaurant industry, addressing specific needs like vendor management, food cost analysis, and automated procurement.
What do you get for free?
While MarketMan doesn't offer a completely free tier, they do provide a free trial for interested users. This enables businesses to get a taste of the platform's capabilities and assess whether it fits their specific needs and operations.
Standout features & integrations:
Features include real-time inventory tracking that helps you avoid over-ordering or running out of stock. You can automate purchasing with vendor management tools that generate orders based on your par levels. The platform also lets you compare supplier prices so you can pick the best option every time.
Integrations include Square, Toast, Lightspeed, QuickBooks, Xero, Oracle, Clover, Revel, Shopify, and Upserve.
Pros and cons
Pros:
- Integrates well with popular POS systems
- Offers robust supply chain management features
- Tailored for the needs of the restaurant industry
Cons:
- Requires annual billing for the stated price
- The cost may be high for smaller eateries
- No free tier available, only a free trial
Best for small hotels seeking a holistic management system
Little Hotelier is a property management system specifically designed to cater to the needs of small hotels, bed and breakfasts, inns, and other small lodging establishments. It provides a range of features to manage bookings, revenue, and front-desk operations.
Why I Picked Little Hotelier: The reason I chose Little Hotelier for this list is its focus on small-scale accommodations. Compared to many other management systems, it offers the necessary features in an easy-to-use package designed specifically for smaller operations. This emphasis on small hotels aligns with its offering making it best for such establishments.
What do you get for free?
Little Hotelier does not provide a completely free tier, but they do have a demo request option for those interested in trying their services. This allows potential users to get a feel for the product before deciding on a purchase.
Standout features & integrations:
Features include a centralized inventory calendar where you can update room availability across all your sales channels. It automatically syncs your inventory with your booking engine and channel manager to avoid double bookings. You can also set restrictions like minimum stays or close out dates from the same dashboard.
Integrations include Airbnb, Booking.com, Expedia, Google Hotel Ads, Trip.com, Agoda, Hotelbeds, QuickBooks, Xero, and Stripe.
Pros and cons
Pros:
- Broad range of integrations with OTAs and other systems
- Easy-to-use interface with robust features
- Specifically designed for small-scale lodging establishments
Cons:
- Some users may find it expensive compared to other alternatives
- May not be suitable for larger operations
- No completely free tier available
Guesty
Best for short-term rental operators aiming for streamlined management
Guesty is a platform specifically designed for short-term rental property management. It automates various tasks from booking to check-in and check-out, providing an integrated solution that simplifies the complex operations of short-term rentals.
Why I Picked Guesty: I selected Guesty because of its specialization in short-term rental operations. The tool provides a central platform for property listings, reservations, guest communication, and more, which truly sets it apart. Guesty is best for short-term rental operators as it's tailored to address these businesses' specific challenges, making management much smoother.
What do you get for free?
Guesty does not offer a free plan. However, they provide a free personalized demo that lets potential users understand its functionalities and see if it fits their operations.
Standout features & integrations:
Features include the ability to merge, split, or reassign listings based on demand without disrupting availability. You can group multiple units under one flexible listing, which helps increase visibility and booking potential. The system also supports automatic syncs with pricing and availability rules to reduce manual updates.
Integrations include Airbnb, Vrbo, Booking.com, Expedia, Google Vacation Rentals, Stripe, QuickBooks, Xero, Zapier, and Breezeway.
Pros and cons
Pros:
- Broad range of integrations
- Unified inbox for centralized communication
- Specializes in short-term rental management
Cons:
- Can be expensive for small-scale operations
- Pricing details are not transparent
- No free plan available
Best for enterprise-level hospitality businesses seeking integrated solutions
Maestro PMS is a robust property management solution that caters to the diverse needs of large-scale hotels, resorts, and conference centers. It offers a suite of modules that work harmoniously to streamline operations, enhance guest experience, and enable efficient management of multiple aspects of hospitality.
Why I Picked Maestro PMS: I chose Maestro PMS for its impressive range of comprehensive tools and ability to cater to enterprise-level needs. Its capability to seamlessly integrate different operational aspects sets it apart from the crowd. The tool is best for large hospitality businesses due to its modular approach, allowing seamless scalability.
What do you get for free?
While Maestro PMS does not offer a free plan, they provide a personalized demo allowing you to explore its capabilities and evaluate if the platform fits your business needs.
Standout features & integrations:
Features include centralized multi-property management so you can run several locations from one login. It offers tools for front desk operations, housekeeping, and maintenance in one platform. You can also manage bookings, rates, and guest profiles through a single interface with customizable workflows.
Integrations include TripConnect, Cendyn, Oracle, iHotelier, Salesforce, Duetto, Assa Abloy, Shift4, Siteminder, and OTA Insight.
Pros and cons
Pros:
- Broad range of integrations
- Scalable for large businesses
- Comprehensive suite of property management tools
Cons:
- May be overly complex for smaller operations
- Pricing details are not transparent
- No free plan available
Protel delivers a full-fledged hotel management solution that emphasizes improving guest experiences. It combines inventory management with advanced customer relationship tools to create personalized guest interactions.
Why I Picked Protel: I chose Protel for its distinctive guest-centered approach. The software not only manages the back-end hotel operations but also emphasizes improving guest experiences. This makes it ideal for establishments that want to enhance customer satisfaction and retention, as it offers tools to personalize interactions with guests.
What do you get for free?
Protel does not offer a free tier or trial. However, it provides a personalized demonstration of its functionalities on request.
Standout features & integrations:
Features include a cloud-based dashboard for managing bookings, guest profiles, and room statuses in real time. You can automate routine front desk tasks like check-ins, invoicing, and housekeeping updates. The system also allows for flexible rate and availability control across all distribution channels.
Integrations include SiteMinder, Booking.com, Expedia, Google Hotel Ads, Oracle, PayPal, Stripe, QuickBooks, Xero, and Revinate.
Pros and cons
Pros:
- Robust reporting capabilities
- Integration with various third-party applications
- Guest-centered approach enhances customer satisfaction
Cons:
- The learning curve may be steep for some users
- Pricing information is not transparent
- No free plan or trial
Trawex is an all-encompassing hotel inventory management software that caters to travel agencies, tour operators, and travel companies. Its rich feature set encompasses a range of functionalities, from inventory management to bookings and payment processing.
Why I Picked Trawex: I selected Trawex for this list because of its comprehensive suite of travel technology solutions. It stands out for its ability to offer a one-stop solution for travel businesses, including hotel inventory management, bookings, customer relationship management, and more. Trawex is the best for these businesses because it integrates multiple facets of travel business operations, eliminating the need for multiple disjointed systems.
What do you get for free?
Trawex does not provide a free plan or trial period. However, they offer a personalized demo on request, allowing potential users to experience the system's capabilities.
Standout features & integrations:
Features include centralized control of hotel inventory with instant updates to rates and availability across all connected channels. You can manage different room types, seasonal pricing, and booking restrictions from one place. The system also lets you monitor performance with reporting tools that track bookings and revenue.
Integrations include Amadeus, Sabre, Travelport, Booking.com, Expedia, Agoda, Priceline, Airbnb, and TripAdvisor.
Pros and cons
Pros:
- Customizable offerings
- Integration with GDS and payment gateways
- Comprehensive suite of travel technology solutions
Cons:
- May be overwhelming for smaller businesses
- Pricing is not transparent
- No free plan or trial
JLL offers a broad range of services, from real estate to investment management. Its asset management capabilities, coupled with a focus on predictive maintenance, can be of particular benefit to hospitality businesses.
Why I Picked JLL: I chose JLL for this list because of its comprehensive approach to managing properties and investments. It stands out due to its unique combination of asset management and predictive maintenance capabilities. This mix of features makes it best suited for organizations prioritizing these aspects of their operations.
What do you get for free?
JLL doesn't provide a free version of its services, as the complexity and breadth of its offerings require customization to each client's needs. However, they do offer complimentary consultations to understand the potential client's needs and provide appropriate solutions.
Standout features & integrations:
Features include asset lifecycle tracking that helps you monitor condition, usage, and maintenance schedules. You can automate work orders and inspections based on custom rules or sensor inputs. The platform also supports mobile access so your teams can update tasks and data in the field.
Integrations include IBM Maximo, Microsoft Azure, SAP, Oracle, ServiceNow, AutoCAD, Esri ArcGIS, AWS, Power BI, and Salesforce.
Pros and cons
Pros:
- Customized solutions to fit client needs
- Strong focus on asset management and predictive maintenance
- Broad range of services for various needs
Cons:
- Comprehensive services may be overwhelming for smaller businesses
- Lack of a free trial or version
- No standardized pricing structure
Access offers a cloud-based business management solution that includes superior stock control features. This platform is designed to streamline operations and give businesses a clear picture of their inventory.
Why I Picked Access: I chose Access because of its robust and efficient stock control functionalities. Compared to other platforms, Access gives businesses an enhanced ability to manage, track, and adjust inventory levels, making it a prime choice for businesses that handle a significant amount of inventory.
What do you get for free?
Access does not offer a free plan. However, they offer a free demo allowing prospective users to explore the system's features and capabilities before purchasing.
Standout features & integrations:
Features include real-time tracking of stock levels across multiple locations to reduce waste and over-ordering. You can set up automatic reorder alerts and control user permissions to avoid unauthorized changes. The platform also includes tools for recipe costing and margin tracking so you can manage profitability.
Integrations include Zonal, Fourth, Oracle, Sage, QuickBooks, Xero, EPOS Now, Tevalis, Access EPoS, and Deliverect.
Pros and cons
Pros:
- Suitable for multi-channel retailing
- Comprehensive integrations with other software
- Advanced inventory control features
Cons:
- Interface may be complex for beginners
- Pricing information is not transparent
- No free plan
Other Hotel Inventory Management Software
- Travelopro
For businesses needing a customizable hotel inventory management system
- Cloudbeds
For hospitality businesses looking for an all-in-one platform
- QR Inventory
Good for asset tracking in hospitality industries
- Omega
Good for hotel establishments desiring a POS system integration
- Beds24
Good for automation of complex operations in property management
- Hotelogix
Good for real-time tracking of hotel inventory
- Jinisys
Good for those needing integrated hotel and restaurant management
- Gigatrak
Good for hotels seeking comprehensive asset-tracking solutions
Inventory Management Software for Hotels: Selection Criteria
In my quest to find the best hotel inventory management software, I've scrutinized more than two dozen platforms, rigorously testing each for usability and essential features tailored to meet the needs of the hospitality managers. .
Core Functionality
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- Automated inventory updates: The tool should allow for automatic updating of inventory levels in real-time as bookings are made.
- Multi-channel management: It should enable you to manage inventory across multiple sales channels from a centralized platform.
- Inventory tracking: It should track inventory in real-time, ensuring you always have accurate, up-to-date information.
- Reporting: It should generate detailed reports that offer insight into inventory levels, sales, and occupancy rates.
- Integration capabilities: The software should be able to seamlessly integrate with other systems such as property management systems (PMS), point of sale (POS) systems, and online travel agencies (OTAs).
- Scalability: As your hotel grows, the software should be able to scale with your needs.
- Mobile access: Given the need for on-the-go management in the hospitality industry, smartphone access to inventory data is crucial.
- Security: Strong data security measures to protect sensitive information about your hotel and your guests.
Usability
- User-friendly interface: Hotel inventory management can be complex, so the tool should have a clear, intuitive interface that makes it easy to manage and track inventory.
- Easy onboarding: The platform should offer straightforward setup and training resources, allowing your team to understand how to use the software quickly.
- Reliable customer support: Quick and efficient customer support is key in the event of technical glitches or if you need assistance navigating the software.
- Role-based access: Given the variety of roles in hotel management, the tool should provide ease of use and role-based access to ensure the right people have access to the right information.
What is Inventory management Software for Hotels?
Inventory management software for hotels is a digital tool that tracks and controls room availability, rates, and resources in real time. It’s used by hotel managers and front desk staff to prevent overbookings, streamline operations, and maximize occupancy.
Inventory Management Software for Hotels: Key Features
Efficient inventory management software helps hotels boost profitability by tracking stock levels, reducing discrepancies, and supporting data-driven decisions.
- Integrate vendor management tools to monitor pricing, lead times, and supplier performance, helping prevent overspending and late deliveries.
- Generate reports on usage trends and cost per item, enabling more accurate budget forecasting and cost control.
- Track stock levels in real time across multiple locations to maintain consistent guest satisfaction and avoid overstocking or shortages.
- Track perishable items in F&B inventory with expiration alerts to reduce spoilage and loss.
- Use real-time data to inform smarter decision-making, from reordering essentials to reallocating resources during peak seasons.
- Streamline operations across multiple locations, ensuring consistency and visibility from a single dashboard.
- Automate reorder points and PAR levels to prevent stockouts and reduce manual intervention.
Inventory Management Software for Hotels FAQ
Here are some questions people also ask me about inventory management software for hotels.
What are the benefits of using hotel inventory management software?
Using hotel inventory management software provides numerous advantages, including:
- Enhance your inventory system with tools that integrate business intelligence for forecasting and trend analysis.
- Support data-driven decisions by centralizing insights that help management teams align inventory practices with overall operational goals.
- Improve profitability by identifying discrepancies early, reducing waste, and optimizing purchasing cycles.
How much does hotel inventory management software typically cost?
Pricing for hotel inventory management software varies widely based on the features, the size of your hotel, and the software provider.
What are the typical pricing models for hotel inventory management software?
Typically, hotel inventory management software providers use a subscription-based pricing model. You pay a monthly or annual fee based on the number of rooms in your hotel or the number of users. Some providers may also offer a tiered pricing model, where you can access more features as you move up the tiers.
What is the typical range of pricing for hotel inventory management software?
Pricing can range anywhere from $50 to several hundred dollars per month. It’s important to understand what features and services are included in the price and whether there are additional costs for setup, training, or integrations.
What are some of the cheapest hotel inventory management software options?
Software like Beds24 offers cost-effective solutions for smaller properties, with prices starting as low as $10 per month.
What are some of the most expensive hotel inventory management software options?
High-end software like Oracle Hospitality OPERA Property Management System can cost several hundred dollars per month. These tools typically include advanced features and integrations that justify the higher price tag.
Are there any free hotel inventory management software options?
While fully free options are rare in the hotel inventory management software market, some providers offer free trials or freemium versions of their software. These free options are typically very limited in functionality or are only free for a short period of time.
Who uses hotel inventory management software?
Hotel inventory management software is used by hotel managers, housekeeping teams, and hotel asset management staff to efficiently track and manage inventory. This software helps ensure that rooms are available, supplies are stocked, and operations run smoothly. By using hotel inventory management software, these professionals can improve efficiency, reduce costs, and provide a better guest experience.
Other Hotel Asset Management Software
Here are some other useful tools for managing hotel asset and inventory.
What Next
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