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Inventory management software for hotels streamlines room availability, amenity tracking, and supply chain oversight, which frees up your team to focus on more creative endeavors enhancing guest experiences. Managing fluctuating occupancy levels and overbookings can be challenging, but the proper inventory tools reduce manual errors and improve operational efficiency. In this article, I've tested and reviewed popular hotel inventory management tools on the market using my years of experience with hospitality property management.

Best Inventory Management Software for Hotels Summary

Best Inventory Management Software for Hotels Reviews

Here is my in-depth analysis and evaluation of the top inventory management solutions for hotels.

Best for tracking hotel facility parts

  • 30-day free trial
  • From $35/user/month (billed annually)
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Rating: 4.9/5

Click Maint CMMS is a maintenance management platform designed for hospitality environments like hotels, resorts, and casinos. It helps teams handle daily operations such as repairs, upkeep, and preventive maintenance—while making sure inventory stays available when and where it's needed. It also provides tools to manage work orders, preventive maintenance, and equipment tracking, making it a valuable asset for hotel inventory management.

Why I Picked Click Maint CMMS: Click Maint CMMS tracks all types of inventory needed for hotel operations—like air filters for HVAC systems, replacement plumbing parts, lighting supplies, food service equipment components, and guest room maintenance items. The system automatically monitors stock levels and triggers reorder alerts, so your team isn’t left scrambling when supplies run low. It also helps log usage as parts are consumed during repairs or routine tasks, making procurement more predictable.

Another reason for choosing Click Maint CMMS is its equipment maintenance capabilities. You can monitor and manage your hotel's equipment, ensuring that everything is in optimal working condition. This feature not only helps in maintaining high-quality standards but also supports data-driven decision-making by generating detailed maintenance reports. These functionalities collectively make Click Maint CMMS a reliable choice for managing hotel inventories. Additionally, the preventive maintenance scheduling helps you plan routine checks and maintenance tasks, which is crucial for extending the lifespan of your hotel assets and preventing unexpected breakdowns.

Standout Features & integrations

Features include asset-linked maintenance histories that track what parts were used, by whom, and when. You can also attach documents or photos to inventory-related records for easy reference. The system even generates work orders and inventory reports that help spot recurring issues or plan for upcoming needs.

Integrations include job costing, dispatch management, commercial and residential property management, job management, maintenance analytics and reporting, service history tracking, technician management, facility management, recurring appointments, customer support and training, to-do list and reminders, and vendor management.

Pros and cons

Pros:

  • Links supplies directly to service history
  • Mobile access enables technicians to manage tasks on the go
  • Automated preventative maintenance scheduling

Cons:

  • Could offer more advanced reporting
  • No built-in purchase order workflows

Best for real-time room availability tracking across channels

  • Free demo
  • Pricing upon request
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Rating: 4.2/5

roommaster is a comprehensive cloud-based hotel management software tailored specifically for independent hotels, management companies, and resorts. roommaster offers hotel management software crafted to improve your property's operations. It's designed for diverse property types like independent hotels, motels, and resorts, offering solutions to meet your specific needs.

Why I Picked roommaster: When it comes to hotel inventory management, roomMaster HMS gives you tools to keep track of room availability and other resources in real-time. You can monitor and update inventory across multiple sales channels, ensuring you don’t accidentally overbook rooms. roomMaster HMS also helps you manage different room types and packages, making it easier to adjust availability based on your hotel’s needs. Having all this data in one place helps your team stay organized and reduces manual errors.

I picked roommaster because its property management system tackles front desk tasks, housekeeping, and reservations with real-time updates. This feature is vital for keeping your team coordinated and ensuring rooms are ready for guests when they need them. Additionally, roommaster's AI-driven revenue management adjusts pricing based on market demand, helping optimize revenue without extra effort on your part. Another reason roommaster stands out is its marketing and distribution tools, like a commission-free booking engine and a channel manager that syncs rates across online travel agencies. These tools boost your property's online visibility, making it easier to attract potential guests. Managing everything from one platform saves time and reduces errors, which is a huge plus for any busy hotel manager.

Standout Features & Integrations

Features include a centralized dashboard that lets your team manage reservations, housekeeping, and guest check-ins from one place. There's also a built-in channel manager that updates availability and rates across OTAs in real time. You can create custom reports and track performance without needing to export or format data manually. Additionally, automated guest communication keeps guests informed and engaged before, during, and after their stay, enhancing their overall experience.

Integrations include Booking.com, Expedia, Airbnb, Google Hotel Ads, QuickBooks, Vrbo, TripAdvisor, Siteminder, Sabre, and PayPal.

Pros and cons

Pros:

  • Multi-property management capabilities
  • Easy integration with OTAs and direct website booking
  • Prevents overbooking through channel management

Cons:

  • While customizable, some users still find limitations in how much they can tailor the software
  • Setup can be complex

New Product Updates from roommaster

September 28 2025
Introducing the New Unified roommaster Platform

roommaster has rebranded to unify its offerings into one platform, emphasizing AI-powered hotel management. For more information, visit roommaster's official site.

Best for tools and equipment management

  • From $75/user/month (billed annually, min 5 seats)
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Rating: 4.6/5

GoCodes Asset Management is a cloud-based solution designed to help you track and manage your assets. With features like customizable QR code labels and real-time GPS integration, it offers a comprehensive approach to asset management.

Why I Picked GoCodes Asset Management: I picked GoCodes Asset Management for hotel inventory management because of its ability to track assets in real-time, enhancing your ability to keep tabs on essential tools and equipment. This feature is crucial in a hotel setting where you need to ensure that all assets are accounted for and in their proper place. Additionally, the software provides lifecycle management, allowing you to monitor the entire journey of an asset from acquisition to disposal. This can be particularly beneficial in a hotel environment where assets undergo frequent use and need regular maintenance.

Another reason for choosing GoCodes is its compliance management feature, which helps ensure that all regulatory standards are met. This can save you from potential fines and legal issues, giving you peace of mind. The system also supports maintenance monitoring, allowing you to track when equipment needs servicing, thus reducing downtime and preventing unexpected breakdowns. These features are essential in maintaining a smooth operation in the hospitality industry.

Standout Features & Integrations

Features include efficient inventory tracking with low-stock alerts, which can prevent you from running out of essential supplies. The software's ability to monitor equipment calibration ensures that everything is functioning correctly, reducing the risk of service interruptions. Additionally, GoCodes provides document management capabilities, allowing you to store and access important information about your assets with ease.

Integrations include Salesforce, Netsuite, Microsoft Flow, and Microsoft Dynamics 365.

Pros and cons

Pros:

  • Mobile‑friendly with QR code / barcode tagging and check‑in/out features.
  • Real‑time location tracking (GPS) and asset visibility across sites.
  • Strong reporting/filtering capabilities and audit history for assets.

Cons:

  • Not a room inventory/bookings tracking system.
  • Hotels will likely need a PMS on top of GoCodes Asset Management.

Best for real-time booking sync

  • Pricing upon request
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Rating: 3.8/5

Guesty is a property management software tailored for short-term rentals, offering a suite of tools designed to enhance hotel inventory management. From optimizing property listings to refining guest experiences, Guesty aims to streamline the operations of property managers and hosts.

Why I Picked Guesty: I picked Guesty because its real-time syncing across multiple booking channels is a game changer for managing hotel inventory. This feature ensures your availability and pricing are always up-to-date, minimizing the chances of double bookings and maximizing occupancy rates. It’s a crucial tool for anyone looking to maintain control over their property listings without the hassle of manual updates.

Guesty’s automated guest communication is another reason it stands out. By automating replies and content, it saves you time and helps maintain a consistent guest experience. This feature, combined with a centralized inbox, ensures that you and your team can manage guest interactions effectively, enhancing satisfaction and streamlining operations.

Standout Features & Integrations

Features include a unified calendar that allows you to manage reservations from one place, making it easier to track bookings and plan resources. The dynamic pricing tool uses machine learning to adjust rates based on market demand, helping you optimize revenue without manual intervention. Additionally, Guesty offers a mobile app that lets you manage your property on-the-go, ensuring you’re never out of touch with your operations.

Integrations include Airbnb, Comeet, Cookiebot, Google, HubSpot, LinkedIn, OptinMonster, YouTube, TikTok, VWO, and various analytics tools.

Pros and cons

Pros:

  • Broad range of integrations
  • Unified inbox for centralized communication
  • Specializes in short-term rental management

Cons:

  • Can be expensive for small-scale operations
  • Pricing details are not transparent
  • No free plan available

Best for boutique hotels & smaller properties

  • From $69/month
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Rating: 4.5/5

Easy InnKeeping by GraceSoft is a property management system designed for hotel inventory management. It offers a centralized platform that combines reservation management, online booking engines, and channel management for various types of accommodations.

Why I Picked Easy InnKeeping: I picked Easy InnKeeping because its centralized reservation management helps you keep track of bookings without hassle. With an online booking engine, you can increase direct bookings, which is a game-changer for your property's revenue. The channel management feature ensures your room availability and rates are updated across multiple platforms, saving you from the headache of manual updates.

Another reason I chose Easy InnKeeping is its robust point of sale system. This feature allows you to handle on-site sales transactions seamlessly, which is crucial for managing inventory like room service or gift shop items. Additionally, the real-time reporting and analytics tools provide valuable insights into your occupancy rates and revenue, helping you make informed decisions quickly.

Standout Features & Integrations

Features include automated guest communication that sends emails and SMS to guests for a more personalized experience. The housekeeping management feature tracks room status and inventory like linens and amenities. There's also a payment gateway integration that makes handling transactions straightforward and secure.

Integrations include Hotel Management Software, Bed & Breakfast Reservation Software, Vacation Rental Management Software, Condo Management Software, Campground & RV Park Software, Online Booking Engine, Channel Manager, Websites, and Point of Sale System.

Pros and cons

Pros:

  • Strong feature set for small inns/B&Bs: bookings, housekeeping, OTA connectivity.
  • Comprehensive reporting features for insights into occupancy and revenue.
  • Good customer support and verbal praise for service responsiveness.

Cons:

  • Customization (e.g., for complex seasonal rates or rules) is less flexible.
  • Customization not robust enough for large hospitality enterprises.

Best for front office management

  • Pricing upon request
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Rating: 3.3/5

Maestro PMS is a versatile property management system designed for hotels and resorts, offering both cloud-hosted and on-premise solutions. It provides tools that cover various aspects of hotel operations, from guest engagement to sales and catering.

Why I Picked Maestro PMS: One reason I picked Maestro PMS is its focus on front office management, which is crucial for hotel inventory management. This feature allows you to handle reservations, check-ins, and room assignments, ensuring that your hotel's inventory is always up to date. Another feature is its sales and catering module, which helps manage event bookings and coordinate with other departments, ensuring that your inventory aligns with your hotel's event schedule.

Another compelling aspect is its online booking capabilities. This feature enables you to manage reservations directly from your website, reducing the risk of overbooking and ensuring that your inventory reflects real-time availability. The ability to switch between cloud-hosted and on-premise solutions also provides flexibility, allowing you to choose the best deployment model for your needs without additional costs.

Standout Features & Integrations

Features include mobile guest engagement, which allows guests to interact with hotel services through their mobile devices, enhancing their experience. The system also provides robust analytics tools, helping you make data-driven decisions to optimize your inventory usage. Additionally, its multi-property management capabilities enable you to manage several locations from a single platform, making it easier to oversee inventory across different properties.

Integrations include Oracle MICROS POS, Elavon, OpenKey, and Innspire.

Pros and cons

Pros:

  • Scales to multi‑property/resort operations with robust feature set.
  • Centralised inventory & rate control across channels.
  • Highly‑integrated modules (reservations, housekeeping, POS, accounting).

Cons:

  • Interface can feel dated and less intuitive than newer solutions.
  • Customisation/reporting sometimes cited as limited or cumbersome.
  • May be overly complex for smaller operations

Best for dynamic room pricing

  • Pricing upon request
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Rating: 5/5

SWITCH.CM is a dynamic hotel inventory management software designed to simplify how you manage room bookings and reservations. It offers a variety of tools tailored to enhance your hotel's operational efficiency and guest experience.

Why I Picked SWITCH.CM: One reason I chose SWITCH.CM is its room and rate management feature. This allows you to adjust room pricing dynamically based on demand and seasonality, ensuring you're always competitive. The software also includes a calendar view for reception, offering a clear overview of all bookings and availability, which helps in avoiding overbooking and managing guest expectations.

Another feature that stands out is the customizable booking engine. This allows you to tailor the reservation process to fit your brand, offering a personalized experience for your guests. Additionally, SWITCH.CM provides advanced revenue management tools that help you optimize your pricing strategies. These tools are crucial in maximizing revenue and ensuring your hotel remains profitable.

Standout Features & Integrations

Features include auxiliary items management, which allows you to offer additional services to guests, enhancing their stay. The software also supports group reservations, making it easier to manage bookings for events or large parties. Furthermore, SWITCH.CM provides email notification settings to keep you and your team informed about reservation updates and other important activities.

Integrations include Stripe, Booking.com, Expedia, Airbnb, Agoda, Hostelworld, Google Hotel Ads, TripAdvisor, HRS, Hotelbeds, Ostrovok, and HotelTonight.

Pros and cons

Pros:

  • Strong channel manager that syncs with major OTAs to avoid over‑bookings.
  • Cloud‑based platform accessible anywhere, supports online bookings/invoicing.
  • Easy to learn and user‑friendly interface.

Cons:

  • Group‑reservation capabilities (10+ guests) reportedly cumbersome.
  • Booking engine for website needs improvement (layout, usability).

Best for real-time asset tracking

  • From $20/user/month
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Rating: 5/5

AssetCues is a versatile asset management software that focuses on improving the management and tracking of inventory. It offers a suite of tools designed to help businesses, including hotels, maintain accurate asset records and improve their asset management processes.

Why I Picked AssetCues: I picked AssetCues because it offers comprehensive asset tracking features that are particularly beneficial for hotel inventory management. The software's capability to automate asset identification and reconciliation through its mobile app is a game-changer. It allows you to keep an accurate and up-to-date asset register, which is vital for managing hotel inventory efficiently. Another reason is its centralized asset register, which ensures that all asset information is accurate and easily accessible. This helps hotel staff to have a clear overview of all assets, reducing the risk of errors and mismanagement.

AssetCues excels in providing real-time asset tracking, ensuring that you always have the most current information about your inventory. This feature is essential for hotels to monitor asset movements and custodianship, enabling better decision-making and auditing. The software's ability to manage offsite assets is also a highlight. It allows for enhanced control over mobile and offsite assets, which can significantly improve communication with vendors and job workers.

Standout Features & Integrations

Features include automation of physical verification, which helps reduce costs and improve efficiency in verifying assets. It also supports barcode and RFID tracking, automating asset audits and tracking for effortless verification and movement control. Additionally, its IoT-based tracking monitors asset condition and utilization in real-time, providing valuable insights into asset usage and maintenance needs.

Integrations include barcode, RFID, GPS, RTLS, BLE, and IoT.

Pros and cons

Pros:

  • Strong fixed‑asset lifecycle tracking (procurement → disposal) including tagging & audit features.
  • High user ease‑of‑use and positive feedback for asset tracking & tagging workflows.
  • Integration friendly — works with major ERPs for asset registers and financial reporting.

Cons:

  • Reporting/advanced analytical features (e.g., depreciation/financial modelling) sometimes seen as weaker.
  • Some users report customisation constraints for very niche workflows.

Best for room + equipment inventory in one

  • Pricing upon request
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Rating: 5/5

InnkeyPMS is a cloud-based hotel management system that helps streamline operations across multiple properties. With its central reservation and front desk management features, it focuses on enhancing efficiency and improving guest experiences.

Why I Picked InnkeyPMS: I chose InnkeyPMS as a good hotel inventory management software primarily because of its central reservation system. This feature allows you to manage bookings across various channels, ensuring room availability and pricing are always current. It helps avoid overbookings and maximizes revenue by optimizing room rates based on demand.

Another reason for picking InnkeyPMS is its front desk management capabilities. This feature provides a real-time view of room status and housekeeping updates, aiding in better resource allocation and improving guest satisfaction. With instant access to crucial information, your team can make informed decisions quickly, enhancing the overall guest experience.

Standout Features & Integrations

Features include point of sale management, which integrates restaurant and bar transactions directly into the hotel billing system, reducing errors and simplifying accounting. The banquet management feature allows you to organize and manage events with ease, from booking to billing. Furthermore, InnkeyPMS offers mobile applications for managers and guests, enabling real-time updates and interactions on the go, which is particularly useful for large properties or chains.

Integrations include SiteMinder, QuickBooks Online, Gmail, Microsoft Excel, TrustYou, MyStay, OpenKey, ChargeAutomation, and several others.

Pros and cons

Pros:

  • Covers a wide range of modules (reservations, POS, inventory, housekeeping).
  • Strong OTA/GDS channel integrations (good for online bookings).
  • Good value for money especially for small to mid properties.

Cons:

  • Some users feel documentation or shortcuts/customization could improve.
  • Pricing model (“per feature” basis) may become complex for larger properties.

Best for reservation management

  • From $5/room/month (billed monthly)

CloudWadi HMS is a hotel management system designed to simplify and automate hotel operations. It offers a range of features aimed at improving hotel inventory management and enhancing guest experiences.

Why I Picked CloudWadi HMS: One of the standout features of CloudWadi HMS is its reservation management. The system supports various booking types, including group reservations, and provides detailed reporting on arrivals and occupancy. This functionality ensures that you can keep track of your hotel’s bookings and anticipate room availability without any hassle. Additionally, the front desk operations feature offers real-time access to room status, guest information, and billing options, which are crucial for maintaining smooth check-in and check-out processes.

Another reason CloudWadi HMS is on this list is its room management capabilities. The system automatically updates room rates and tracks guest status, keeping you informed about VIP guests or unexpected checkouts. With effective housekeeping communication and guest complaint tracking, your team can maintain high standards of room service and guest satisfaction. These features make it much easier for you to manage your hotel's inventory and ensure that your guests have a pleasant stay.

Standout Features & Integrations

Features include comprehensive reporting tools, which generate essential reports for operational insights, helping you make informed decisions. The night auditing feature automates the posting of room rates and provides detailed transaction audits, ensuring accurate financial management. Moreover, the food and beverage control feature offers stock control and income tracking, which are vital for managing your hotel's F&B operations effectively.

No specific integrations were identified from the official website.

Pros and cons

Pros:

  • Strong front‑desk and reservation module (check‑in, walk‑in, group bookings).
  • Broad feature set: housekeeping, F&B, POS, inventory, reporting.
  • Affordable starting price for small boutiques and new hotels.

Cons:

  • Integration options appear limited or not clearly documented.
  • For larger properties or complex environments, advanced customization might be constrained.

Best international hotel chains

  • Pricing upon request

eZee FrontDesk Hotel PMS is a hotel management software designed to simplify the daily operations of hotels. It offers solutions for managing reservations, billing, housekeeping, and guest interactions, making it a versatile tool for hotels of all sizes.

Why I Picked eZee FrontDesk: One reason I picked eZee FrontDesk is its robust reservation and room management system. It allows you to manage guest reservations, check-ins, and check-outs, ensuring that your hotel's inventory is always up-to-date. This means less hassle for you and your team when it comes to room allocation and occupancy tracking.

Another standout feature is the housekeeping management module. This feature lets you track room status and housekeeping tasks, which ensures that rooms are always ready for incoming guests. It simplifies your team's workflow by automating communication between the front desk and housekeeping staff, reducing the chances of errors.

Standout Features & Integrations

Features include a guest engagement module that helps you connect with guests through personalized services and feedback collection, a billing system that supports multiple currencies and tax settings, and group management capabilities for handling large bookings and events. These features work together to enhance your operational efficiency and improve the guest experience.

Integrations include Hotel Software, Booking Engine, Channel Manager, Restaurant POS, Cloud PMS, Hotel Website Builder, GDS channels, Amadeus, Sabre, Worldspan, Galileo, and Pegasus.

Pros and cons

Pros:

  • Supports reservations, front desk, housekeeping and billing in one system.
  • Strong OTA/channel integration (online booking engine, channels) to drive bookings.
  • Wide language & currency support + multi‑property capability for global use.

Cons:

  • Mobile app/remote features reportedly have fewer functions than desktop version.
  • User interface and workflows described as somewhat dated.

Best for advanced booking management

  • Pricing for Trawex is upon request.

Trawex is a hotel inventory management software that helps you manage your inventory and bookings more effectively. By aggregating content from various travel service providers, it simplifies the process, making it easier for you to run your operations smoothly.

Why I Picked Trawex: I chose Trawex because it offers an advanced internet booking engine, allowing you to manage inventory and bookings through a single interface. This feature lets you aggregate content from different travel service providers, simplifying operations. Plus, Trawex provides customizable solutions tailored to your needs, ensuring effective management of inventory, fares, and sales.

Another reason for picking Trawex is its ability to support over 1,000 customers globally, facilitating more than 10,000 bookings and a million travel searches daily. This scale shows its reliability in handling large volumes of data, essential for any hotel inventory management system.

Standout Features & Integrations

Features include instant integration with over 100 suppliers, which enhances operational efficiency by allowing quick supplier integration. The platform also provides a comprehensive set of travel APIs for custom solutions, catering to both B2B and B2C markets. Additionally, the customizable modules ensure that the platform can be tailored to meet your specific operational needs.

Integrations include Flight API, Hotel API, Car API, Transfer API, Sightseeing API, and Cruise API.

Pros and cons

Pros:

  • Offers an all‑in‑one platform for hotel + travel inventory.
  • Strong integration capabilities (supplier APIs, multiple modules) so good for scaling.
  • Customisation available: modules can be tailored to hotel/chain needs.

Cons:

  • For purely hotel‑inventory needs, the travel‑centric nature may mean extra/unneeded complexity.
  • May be overwhelming for smaller businesses
  • No free plan or trial

Best for UK hospitality businesses

  • Pricing upon request

Guestline is a property management system designed to enhance hotel operations and inventory management. It offers tools that aim to improve guest experiences and streamline the management of hotel resources.

Why I Picked Guestline: I chose Guestline for its real-time inventory tracking, which allows you to keep a close eye on room availability and optimize bookings. This feature helps ensure that your hotel doesn't miss out on potential revenue due to unavailable inventory. Additionally, the system's automated booking management reduces manual work, making it easier for your team to handle reservations and focus on providing excellent guest service.

Another reason Guestline stands out is its integration with various distribution channels, which can help you reach a wider audience and increase bookings. This means you can connect with popular travel sites and platforms, making it easier for guests to find and book rooms at your hotel. The analytics and reporting tools also provide valuable insights, allowing you to make informed decisions that can improve your hotel's performance.

Standout Features & Integrations

Features include the Guestline Evo platform, which offers a unified digital workspace that connects all systems, giving you real-time insights and analytics. This helps you manage data efficiently from any device, enhancing operational flexibility. The system also prioritizes data security with a robust 3-tier model, ensuring your hotel's information remains safe and secure.

Integrations include Snapfix, Flipdish, TISSL, Rezlynx, IronWiFi, OpenKey, FLEXIPASS, RevControl, Cloudbeds, Mews, Skyware, and StayNTouch.

Pros and cons

Pros:

  • Comprehensive cloud‑based PMS with strong global footprint.
  • Robust channel/distribution and booking engine integration built‑in.
  • Good for multi‑property and large operations (supports large hotels/resorts).

Cons:

  • Some users report complexity in advanced workflows (e.g., larger conference operations).
  • Some localization/customization feedback less strong in non‑UK markets.

Best for dynamic inventory pricing strategies

  • Pricing upon request

RMS Hospitality Cloud is hotel management software designed to improve the efficiency of hotel operations. It offers a broad range of features that cater to different aspects of managing a hotel, including inventory management, guest experience, and revenue optimization.

Why I Picked RMS Hospitality Cloud: One of the standout features of RMS Hospitality Cloud is its reservation and channel management capabilities. This allows your team to manage bookings across multiple platforms, reducing the risk of overbooking and maximizing room occupancy. Additionally, the software's revenue management tools help you adjust pricing dynamically based on demand, ensuring you make the most of every booking. The detailed reporting and analytics offer valuable insights into your property's performance, helping you make informed decisions to optimize operations.

Another reason why I included RMS Hospitality Cloud is its focus on enhancing operational efficiency. The software manages front desk operations, housekeeping, and maintenance tasks, which means your staff can focus more on providing excellent guest service. The platform also includes integrated payment solutions, simplifying transaction processes and improving the overall guest experience. These features together create a holistic management tool that caters to the needs of diverse accommodation types, from hotels to serviced apartments.

Standout Features & Integrations

Features include a guest portal that facilitates self check-in and check-out, allowing guests to manage their stay with ease. The software also offers automated guest communications, such as SMS notifications and triggered correspondence, to enhance guest interactions. Additionally, the business intelligence tools provided by RMS Hospitality Cloud help track performance metrics and optimize pricing strategies, ensuring your property remains competitive in the market.

Integrations include ResDiary, 4Wifi, 934 Systems, AB Web Developers, AdriaScan, Advance, Agoda, AI-menu, Airbnb, Akkom, AlcoCups, and Alloggio Group.

Pros and cons

Pros:

  • Strong multi‑property support — manage several locations from one dashboard.
  • Broad feature set: front desk, housekeeping, POS, dynamic pricing, real‑time reporting.
  • Integrated channel manager + booking engine helps drive direct bookings.

Cons:

  • For smaller properties, the large feature set might be overkill (and thus more complex) than needed.
  • Some integrations or customisations (especially for niche setups) may require additional effort.

Best for predictive maintenance

  • JLL's pricing structure is custom based on the specific services required by the client. As such, pricing information is made available upon request.

JLL is a hotel inventory management software that empowers hospitality businesses to optimize asset performance, reduce maintenance costs, and streamline operations through intelligent facilities management. Built on IBM Maximo technology, it combines enterprise asset management (EAM) capabilities with IoT, AI, and data-driven analytics to ensure hotels operate efficiently. JLL also offers mobile access for on-the-go teams, enabling maintenance staff to manage work orders and inspections from any device.

Why I Picked JLL: I picked JLL because it offers an enterprise-grade asset and inventory management system tailored specifically for the hospitality industry. What sets it apart is its integration of IBM Maximo’s predictive maintenance and IoT analytics—allowing hotel operators to anticipate equipment issues before they cause downtime. This proactive approach not only minimizes disruptions but also supports sustainability initiatives through smarter energy management and resource allocation.

Standout features & Integrations

Features include comprehensive asset tracking, preventive maintenance scheduling, real-time inventory monitoring, and AI-driven analytics that identify maintenance trends and efficiency opportunities. The platform’s IoT connectivity allows hotels to monitor HVAC systems, elevators, lighting, and other critical assets through sensors and automation, reducing manual oversight and maintenance delays.

Integrations include seamless connectivity with IBM Maximo, building management systems (BMS), enterprise resource planning (ERP) tools like SAP, and IoT device networks. It also integrates with smart facility sensors, energy management platforms, and data analytics tools to deliver unified operational insights across a hotel’s infrastructure.

Pros and cons

Pros:

  • Strong focus on asset management and predictive maintenance.
  • Customized solutions to fit client needs.
  • Broad range of services for various needs.

Cons:

  • Lack of a free trial or version.
  • Comprehensive services may be overwhelming for smaller businesses.
  • No standardized pricing structure

Best for hospitality eProcurement processes

  • Pricing upon request

Birch Street Systems provides a cloud-based procure-to-pay platform specifically designed for the hospitality industry, focusing on hotel inventory management. With features like eProcurement and Inventory Management, it helps you manage your hotel’s inventory with precision and ease.

Why I Picked Birch Street Systems: One of the reasons I picked Birch Street Systems is its inventory management feature, which ensures accurate counts and efficient replenishment. This feature is vital for hotels to maintain optimal stock levels and avoid any disruptions in service. Additionally, their AP 3-Way Auto-Match feature enhances control procedures and supplier management, providing a systematic approach to handling invoices and payments. This feature helps your team stay organized and reduces errors in financial transactions.

The platform also offers Recipe Management, which is a unique feature that can be particularly useful for hotels with in-house dining services. It helps in managing and optimizing recipes, ensuring consistency in quality and cost control. Birch Street also provides operational insights and reporting & analytics, allowing you to access real-time data and make informed decisions. These features together make Birch Street Systems a solid choice for hotel inventory management.

Standout Features & Integrations

Features include sourcing & contracts that allow you to manage supplier relationships and contracts efficiently, ensuring you get the best terms and conditions. The platform also provides comprehensive reporting & analytics, giving you access to real-time data and insights to make informed decisions. Additionally, operational insights help you understand the performance of your procurement activities, allowing for continuous improvement and optimization.

Integrations include Entegra Procurement Services, Finexio, Appetize, e-destinACCESS, CedarCreek Systems, Avendra, Hilton Supply Management, Capgemini, Newmarket (HotSOS), and other essential integrations that enhance its functionality for hotel inventory management.

Pros and cons

Pros:

  • Strong spend visibility and procurement automation in hospitality.
  • Real‑time PO/invoice tracking, plus 3‑way match (PO/receipt/invoice) features.
  • Industry‑specific design for hotels/food & beverage (not generic enterprise only).

Cons:

  • Less focus on room inventory, more on equipment and supplies.
  • May be overly complex for small boutiques or new hotels.

Best for seamless hotel operations

  • Protel’s pricing information is not publicly available, but it can be obtained upon request.

Protel offers hotel inventory management software that simplifies your day-to-day operations with its Property Management System (PMS). This software is designed to handle bookings, payments, and guest services, ensuring that your hotel runs smoothly.

Why I Picked Protel: I picked Protel because of its focus on enhancing hotel operations through features like inter-departmental communication and billing capabilities. These features ensure that your team can easily coordinate tasks and handle financial transactions without hassle. This kind of functionality is crucial for maintaining a smooth workflow in a busy hotel environment.

Another reason I chose Protel is its customizable integration marketplace. This allows you to tailor the software to fit your specific needs by integrating various hotel-friendly applications. It provides the flexibility to adapt to your unique operational requirements, making it a valuable tool for managing hotel inventory efficiently.

Standout Features & Integrations

Features include a hotel booking engine that enhances the guest booking experience, dynamic currency conversion for international guests, and multi-currency pricing options. These features work together to provide a seamless experience for both your team and your guests. The dynamic currency conversion and multi-currency pricing are particularly beneficial for hotels that cater to international clientele, adding value to their stay.

Integrations include Property Management System (PMS), enterprise Wi-Fi and in-room entertainment, order management software, dynamic currency conversion, multi-currency pricing, various payment methods, tax-free solutions, billing and invoicing capabilities, customizable integration marketplace, hotel booking engine, inter-departmental communication, and guest services management.

Pros and cons

Pros:

  • Strong integration ecosystem with many hospitality‑apps and tools.
  • Centralised reservations & inventory control across channels.
  • Scalable: suited for independent properties to large hotel chains.

Cons:

  • For smaller properties, could be over‑featured.
  • Customisation or advanced reporting may require additional cost or effort.
  • No free plan or trial

Best for a basic free plan

  • Free plan for up to 50 rooms

GetInnGo is a hotel management software crafted to make managing bookings, rooms, staff, and restaurant operations simpler. It's designed for hotels, guesthouses, and lodges, offering a centralized platform to run operations more smoothly.

Why I Picked GetInnGo: I picked GetInnGo because of its smart room management feature, allowing you to organize your inventory with comprehensive room details and dynamic pricing. This functionality ensures you can keep track of room availability in real time, helping you avoid overbookings and enhance guest satisfaction. The advanced booking system processes reservations with automated confirmations and payment tracking, making it easier for you to manage guest communications effortlessly.

Another reason I chose GetInnGo is its analytics and insights feature. This tool provides you with detailed occupancy reports, revenue analytics, and performance metrics. By having all this data at your fingertips, you can make informed decisions that drive your business forward. The ability to manage multiple hotel properties from a single account is also a significant advantage, especially for those looking to scale their operations.

Standout Features & Integrations

Features include multi-hotel management, which allows you to handle several properties with centralized control, ensuring smooth operations across different locations. The software also offers a mobile-first design, enabling you to manage your hotel from anywhere, which is crucial for on-the-go decision-making. Moreover, the platform's real-time insights and analytics enable data-driven decisions by providing critical information on occupancy, revenue, and guest satisfaction.

No specific integrations are listed on the official website of GetInnGo.

Pros and cons

Pros:

  • Free plan available for up to ~50 rooms and basic features.
  • Multi‑hotel support from a single account, for scalable growth.
  • Mobile‑first cloud‑based design enables remote hotel management.

Cons:

  • Not a USA-centric hospitality app.
  • Feature‑set may be more basic compared to large global PMS systems.

Best for multi-property management

  • Free demo
  • $8.11/room/month
Visit Website
Rating: 4.2/5

Mews is a cloud-native hospitality management system designed to enhance hotel inventory management. With its suite of features like a Property Management System (PMS), booking engine, and digital key access, Mews aims to improve operational efficiency and guest satisfaction for various accommodation types.

Why I Picked Mews: I picked Mews as a top choice for hotel inventory management software because it offers a Property Management System (PMS) that automates manual tasks and focuses on enhancing guest experiences. The PMS supports multi-property management, allowing you to oversee different properties through a single platform, which is great if you're managing multiple locations. Another standout is its embedded payment system, which simplifies transactions and reduces the administrative burden on your staff.

Additionally, Mews offers features like digital key access, which can enhance the guest experience by allowing them to access their rooms without physical keys. This feature is particularly useful in today's contactless environment, providing added convenience for both guests and your team. The platform's open API also allows for custom integrations, ensuring it can adapt to your specific needs and property types, whether you're running a hotel or a hostel.

Standout Features & Integrations

Features include a booking engine that enables you to manage reservations with ease, digital key access that enhances security and convenience for your guests, and housekeeping software that helps you manage cleaning schedules and room status updates. These features work together to optimize the day-to-day operations of your property, ensuring that everything runs smoothly and efficiently.

Integrations include Booking.com, QuickBooks Online, SAP B1, Amadeus GMS, Hotellistat, TrustYou, Mailchimp, PriceLabs, Intelity, Lightspeed series POS systems, RateGain DemandBooster, and SHR CRM.

Pros and cons

Pros:

  • Automates many manual tasks like check‑in/out, housekeeping updates.
  • Strong integration/open API & large marketplace of add‑ons.
  • Cloud‑native and accessible from anywhere, any device.

Cons:

  • Pricing details are less transparent (starting cost may not cover all features).
  • Custom reports/data analysis functionality could be more robust.

Other Hotel Inventory Management Software

  1. Guest Suites Hotel Management Software

    For managing guest communication

  2. Purchase Plus

    For AI-powered procurement

  3. bellboy

    For AI-driven guest interactions

Inventory Management Software for Hotels: Selection Criteria

In my quest to find the best hotel inventory management software, I've scrutinized more than two dozen platforms, rigorously testing each for usability and essential features tailored to meet the needs of the hospitality managers. .

Core Functionality

  • Automated inventory updates: The tool should allow for automatic updating of inventory levels in real-time as bookings are made.
  • Multi-channel management: It should enable you to manage inventory across multiple sales channels from a centralized platform.
  • Inventory tracking: It should track inventory in real-time, ensuring you always have accurate, up-to-date information.
  • Reporting: It should generate detailed reports that offer insight into inventory levels, sales, and occupancy rates.
  • Integration capabilities: The software should be able to seamlessly integrate with other systems such as property management systems (PMS), point of sale (POS) systems, and online travel agencies (OTAs).
  • Scalability: As your hotel grows, the software should be able to scale with your needs.
  • Mobile access: Given the need for on-the-go management in the hospitality industry, smartphone access to inventory data is crucial.
  • Security: Strong data security measures to protect sensitive information about your hotel and your guests.

Usability

  • User-friendly interface: Hotel inventory management can be complex, so the tool should have a clear, intuitive interface that makes it easy to manage and track inventory.
  • Easy onboarding: The platform should offer straightforward setup and training resources, allowing your team to understand how to use the software quickly.
  • Reliable customer support: Quick and efficient customer support is key in the event of technical glitches or if you need assistance navigating the software.
  • Role-based access: Given the variety of roles in hotel management, the tool should provide ease of use and role-based access to ensure the right people have access to the right information.

What is Inventory management Software for Hotels?

Inventory management software for hotels is a digital tool that tracks and controls room availability, rates, and resources in real time. It’s used by hotel managers and front desk staff to prevent overbookings, streamline operations, and maximize occupancy.

Inventory Management Software for Hotels: Key Features

Efficient inventory management software helps hotels boost profitability by tracking stock levels, reducing discrepancies, and supporting data-driven decisions.

  • Integrate vendor management tools to monitor pricing, lead times, and supplier performance, helping prevent overspending and late deliveries.
  • Generate reports on usage trends and cost per item, enabling more accurate budget forecasting and cost control.
  • Track stock levels in real time across multiple locations to maintain consistent guest satisfaction and avoid overstocking or shortages.
  • Track perishable items in F&B inventory with expiration alerts to reduce spoilage and loss.
  • Use real-time data to inform smarter decision-making, from reordering essentials to reallocating resources during peak seasons.
  • Streamline operations across multiple locations, ensuring consistency and visibility from a single dashboard.
  • Automate reorder points and PAR levels to prevent stockouts and reduce manual intervention.

Inventory Management Software for Hotels FAQ

Here are some questions people also ask me about inventory management software for hotels.

What are the benefits of using hotel inventory management software?

Using hotel inventory management software provides numerous advantages, including:

  • Enhance your inventory system with tools that integrate business intelligence for forecasting and trend analysis.
  • Support data-driven decisions by centralizing insights that help management teams align inventory practices with overall operational goals.
  • Improve profitability by identifying discrepancies early, reducing waste, and optimizing purchasing cycles.

How much does hotel inventory management software typically cost?

Pricing for hotel inventory management software varies widely based on the features, the size of your hotel, and the software provider.

What are the typical pricing models for hotel inventory management software?

Typically, hotel inventory management software providers use a subscription-based pricing model. You pay a monthly or annual fee based on the number of rooms in your hotel or the number of users. Some providers may also offer a tiered pricing model, where you can access more features as you move up the tiers.

What is the typical range of pricing for hotel inventory management software?

Pricing can range anywhere from $50 to several hundred dollars per month. It’s important to understand what features and services are included in the price and whether there are additional costs for setup, training, or integrations.

What are some of the cheapest hotel inventory management software options?

Software like Beds24 offers cost-effective solutions for smaller properties, with prices starting as low as $10 per month.

What are some of the most expensive hotel inventory management software options?

High-end software like Oracle Hospitality OPERA Property Management System can cost several hundred dollars per month. These tools typically include advanced features and integrations that justify the higher price tag.

Are there any free hotel inventory management software options?

While fully free options are rare in the hotel inventory management software market, some providers offer free trials or freemium versions of their software. These free options are typically very limited in functionality or are only free for a short period of time.

Who uses hotel inventory management software?

Hotel inventory management software is used by hotel managers, housekeeping teams, and hotel asset management staff to efficiently track and manage inventory. This software helps ensure that rooms are available, supplies are stocked, and operations run smoothly. By using hotel inventory management software, these professionals can improve efficiency, reduce costs, and provide a better guest experience.

Other Hotel Asset Management Software

Here are some other useful tools for managing hotel asset and inventory.

What Next

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Tim Fisher
By Tim Fisher

Tim brings over two decades of experience leading at the crossroads of tech, editorial, and AI innovation. From launching and scaling Lifewire into a top-ranked tech site, to spearheading AI operations at People Inc., he’s spent his career building systems that connect people with smarter solutions. His favorite problems are the ones that unlock new possibilities when properly solved. For Tim, problems are just undiscovered opportunities, and AI has opened the door to solving challenges once thought immovable. When he’s not tinkering with large language models, Tim is either re-reading Project Hail Mary, or eating Mexican food.