20 Hotel Credit Card Processors To Streamline Payments In 2025
10 Best Hotel Credit Card Processing Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
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As a hospitality professional, I understand the pivotal role that a solid hotel payment processing system plays in your operations. These systems, often integrated with Property Management Systems (PMS) and booking engines, facilitate all transactions, including credit card payments from Visa, American Express, MasterCard, and major credit cards and contactless payments through Apple Pay and Google Pay.
A good system keeps your front desk running smoothly and ensures that your preferred payment method is always available, streamlining payment information flow and automating the processing of refunds and chargebacks.
Dealing with processing fees can be a headache, but having a hotel credit card processor that directly connects to your bank account, is integrated with online booking platforms like Booking.com, and ensures secure credit card transactions is an absolute game changer.
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For the modern hotelier, the right hotel credit card processing software can transform your operations by speeding up transactions at the front desk, managing rentals efficiently, and introducing tokenization for superior security.
The tool I want you to discover precisely does that. This system is an all-encompassing solution for handling all your payment processing needs. This system will not only alleviate the pressure of handling payment information and processing fees but also provide a more seamless experience for your customers, making it the preferred payment method for everyone involved.
What Is A Hotel Credit Card Processing?
Hotel credit card processing refers to the system through which hotels and hospitality entities handle transactions made by guests using credit cards. It involves using specialized software, hardware, or service providers to authorize, process, and manage these payments.
Hotel owners, managers, and staff use these systems to simplify and streamline the payment process, ensuring a seamless and efficient transaction experience for their guests.
It's used for various transactional needs, such as room booking payments, in-room purchases, dining, and other services the hotel offers. By ensuring a swift and secure payment process, these systems play a crucial role in maintaining high levels of customer satisfaction in the hotel industry.
Best Hotel Credit Card Processing Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  Payline Data Payline Data offers customizable hosted payment pages for accepting payments on your website. | Best for month-to-month agreements | Free trial available | From $99/month | Website |
| 2 |  Swipesum Swipesum offers consultative services and a back-end-agnostic platform that gives you access to top payment processors. | Best for accessing multiple payment processors | Free consultation available | From $50/hr | Website |
| 3 |  Stripe Stripe card payment process sample | Best for its powerful API and seamless integrations | Free trial available | From 2.9% + 0.30/transaction | Website |
| 4 |  Braintree Braintree payment processing sample | Best for a versatile payment gateway with multicurrency options | Not available | From 2.9% + $0.30/transaction | Website |
| 5 |  Plooto Plooto invoice and payment processing | Best for streamlined accounts payable and receivable management | 30-day free trial | From $9/month | Website |
| 6 |  SiteMinder Pay SiteMinder Pay payment processing sample | Best for seamless integration with booking systems | Not available | From $50/user/month | Website |
| 7 |  Heartland Heartland payment system sample | Best for extensive support and integrated hospitality services | Free product demo available | Custom pricing available upon request | Website |
| 8 |  RoomKeyPMS RoomKeyPMS process credit card authorization screenshot | Best for integrated property management and payment processing | Not available | From $80/user/month. | Website |
| 9 |  Tidal Commerce Tidal Commerce merchant account hardware and software sample | Best for tailored hotel and hospitality payment solutions | Not available | Pricing upon request | Website |
| 10 |  Clearly Payments Clearly Payments payment processing table sample | Best for robust hospitality-oriented solutions | Not available | From $15/user/month (billed annually) | Website |
Best Hotel Credit Card Processing Reviews
Payline Data is a payment processing provider that offers solutions for businesses to accept credit and debit card payments. They provide services tailored to various industries, including hospitality, to facilitate smooth transactions.
Why I Picked Payline Data: I like Payline Data for its virtual terminal and online dashboard. This feature allows you to process payments through any internet-connected device, making it convenient for handling transactions at the front desk or remotely. You can key in transactions, store customer profiles, and send invoices, which is particularly useful for managing bookings and guest services. Another benefit is Payline Data's support for invoicing and recurring billing. This functionality enables you to send invoices and collect payments on a one-time or recurring basis. They also offer month-to-month agreements instead of long-term contracts for more flexibility.
Standout features & integrations:
Other features include interchange optimization to secure the best possible rates from Visa and MasterCard, surcharging options to pass processing costs to customers if desired, and omni-channel payment capabilities that let you accept payments online, in-person, via invoice, or through your website using a single account. Integrations include Shopify, WooCommerce, BigCommerce, Magento, Authorize.net, NMI, CardPointe, and QuickBooks.
Pros and cons
Pros:
- Ability to process various payment types
- No long-term contracts
- Good cart integrations
Cons:
- ACH transfers are paid add-ons
- Monthly fee may be steep for low-volume merchants
Swipesum is a versatile payments consulting and processing platform that gives businesses access to an array of merchant services through a unique consultative approach. Through its back-end agnostic software, Swipesum provides businesses with flexible access to top payment processors and gateways without being tied to any single provider.
Why I Picked Swipesum: Swipesum stands out as a reliable choice for hotel credit card processing by offering custom solutions that align with the complex payment needs typical in the hospitality industry. Through its tailored service, Swipesum identifies ideal processors for each hotel’s unique setup, often resulting in lower rates and better service. Additionally, its support for chargeback monitoring and prevention tools helps hotels manage potential payment disputes, keeping transaction processes smooth and secure.
Standout features & integrations:
Swipesum’s standout features include its AI tool, Staitment, which actively audits merchant statements to optimize rates and minimize fees. It also provides access to specialists who assist with custom payment integrations and builds. Integrations include Shopify, NetSuite, QuickBooks, Square, Stripe, PayPal, WooCommerce, BigCommerce, Magento, Revel, Lightspeed, Toast, and Clover.
Pros and cons
Pros:
- AI-driven statement analysis for transparent fee management
- Supports chargeback management and fraud prevention
- Processor-agnostic approach allows flexible provider options
Cons:
- Customized solutions can take longer to set up
- Not ideal for businesses preferring a self-service setup
As a leading payment processor, Stripe offers a powerful, customizable API that's known for facilitating easy integrations. The platform's capacity to blend into various business software landscapes is why it has earned the 'best for its powerful API and seamless integrations' recognition.
Why I Picked Stripe: When selecting Stripe, I was particularly drawn to its powerful and developer-friendly API allowing extensive customization. It stands apart in the sea of payment processing solutions because of its adaptability to different software environments. I consider it 'best for its powerful API and seamless integrations' due to its capacity to merge with diverse operational systems, providing hoteliers with a cohesive payment processing experience.
Standout features & integrations:
Stripe excels with its range of advanced features, including flexible billing periods, automated financial reports, and fraud protection. Its strong suit lies in its capacity to integrate with a vast array of platforms, from accounting software like QuickBooks to hotel management systems such as Cloudbeds, enhancing the user experience through comprehensive functionality.
Pros and cons
Pros:
- Advanced feature set
- Vast array of integrations
- Powerful and flexible API
Cons:
- Can be complex for non-technical users
- Higher costs for international payments
- Pay-as-you-go pricing model might not suit all businesses
Best for a versatile payment gateway with multicurrency options
Braintree, a PayPal service, provides a flexible payment gateway that supports numerous payment methods and currencies. Its versatility and broad currency support make it the best choice for a versatile payment gateway with multicurrency options.
Why I Picked Braintree: In choosing Braintree, its versatility and multicurrency support stood out, making it an ideal solution for hotels with international guests. Its distinction comes from the ability to handle a plethora of payment methods, including popular mobile wallets and credit cards. I consider it 'best for a versatile payment gateway with multicurrency options' as it simplifies transactions for guests, regardless of their country of origin.
Standout features & integrations:
Braintree shines with its range of features, from recurring billing to data portability. Its capacity to handle multiple currencies and payment methods is noteworthy. In terms of integrations, it pairs well with various business tools, including Magento for eCommerce, and Zoho for CRM, making it an adaptable addition to a hotel's tech stack.
Pros and cons
Pros:
- Wide range of integrations
- Supports multiple currencies
- Versatile payment gateway
Cons:
- Transaction approval process can be time-consuming
- Not the cheapest option for small transaction volumes
- Requires some technical understanding to utilize fully
Plooto
Best for streamlined accounts payable and receivable management
Plooto is a comprehensive financial management platform designed to simplify the process of managing accounts payable and receivable. It offers automated payment processes, reconciliation features, and more to help businesses manage their financial operations. Plooto's specific focus on managing both accounts payable and receivable gives it a unique edge in this area.
Why I Picked Plooto: In choosing tools for this list, I selected Plooto because it offers a balanced mix of payment and financial management features. Its ability to streamline the management of both accounts payable and receivable distinguishes it from other platforms. Based on my assessment, Plooto stands out as the best choice for businesses looking for a well-rounded tool to manage their financial operations.
Standout features & integrations:
Plooto provides automated payment processes, electronic fund transfers, pre-authorized debits, and robust reporting capabilities to help businesses manage their finances effectively. It integrates with major accounting software like QuickBooks and Xero, providing seamless data synchronization and reducing manual entry.
Pros and cons
Pros:
- Automated processes to streamline operations
- Integrations with major accounting software
- Comprehensive features for managing accounts payable and receivable
Cons:
- The platform's full potential is best utilized with other software integrations, meaning standalone use may be less effective
- May have features unnecessary for small businesses
- Per-transaction fees are in addition to the monthly cost
SiteMinder Pay is a payment processing solution specifically designed for hotels and other businesses in the hospitality industry. It offers an easy-to-use, secure platform that seamlessly integrates with booking systems, making it an ideal tool for businesses that need a simple and effective way to manage payments. The reason it stands out is its robust integration with various booking systems, making it best for businesses requiring a seamless payment process.
Why I Picked SiteMinder Pay: In evaluating different options, SiteMinder Pay emerged as a compelling choice due to its comprehensive integration capabilities. It's not just a payment processing tool; it's a solution that enhances the efficiency of the entire booking process. Given these unique features, I determined that SiteMinder Pay is best for businesses that want seamless integration with booking systems.
Standout features & integrations:
SiteMinder Pay offers a wide range of features, including secure card storage, streamlined check-in/check-out processes, and multi-currency support. More importantly, it integrates seamlessly with a variety of booking systems, including SiteMinder's own property management system, which ensures a smooth booking and payment process for both businesses and customers.
Pros and cons
Pros:
- Multi-currency support
- Secure card storage feature
- Seamless integration with booking systems
Cons:
- Limited customization options
- Learning curve for some users
- Can be pricey for smaller businesses
Heartland is known for its commitment to providing reliable credit card processing and integrated hospitality services, making it a one-stop shop for the hotel industry. Its extensive support and sector-specific solutions position it as the best choice for integrated hospitality services.
Why I Picked Heartland: I picked Heartland due to its extensive customer support and its focus on providing services specifically tailored to the hospitality industry. Its standout feature is integrating payment processing with other hospitality-specific solutions, like payroll and customer engagement. I find it 'best for the extensive support and integrated hospitality services' because it provides a comprehensive solution designed to cater to the nuanced needs of the hotel industry.
Standout features & integrations:
Heartland stands out with features like secure payments, tip reporting, and its dedicated hospitality suite, including payroll, customer engagement, and analytics tools. Regarding integrations, Heartland integrates with various hospitality software, from property management systems to reservation and booking platforms, making it a seamless addition to any hotel operation.
Pros and cons
Pros:
- Tailored for the hotel industry
- Integrated suite of hospitality services
- Excellent customer support
Cons:
- Not all features may be useful for every hotel
- Can be expensive for smaller hotels
- Pricing is not transparent
RoomKeyPMS is a comprehensive tool that combines property management and payment processing into a single, efficient platform. The service simplifies managing hospitality operations, making it the best option for those seeking integrated functionality.
Why I Picked RoomKeyPMS: I chose RoomKeyPMS due to its excellent integration of property management and payment processing features. It stands out because it effectively eliminates the need for multiple systems, streamlining management tasks. This comprehensive approach makes it easy to see why I consider it 'Best for integrated property management and payment processing'.
Standout features & integrations:
RoomKeyPMS offers robust property management features, including booking management, guest communication, and revenue management. It also integrates seamlessly with leading OTAs, POS systems, and revenue management software, ensuring a well-connected and efficient hospitality operation.
Pros and cons
Pros:
- Robust functionality that simplifies management tasks
- Seamless integrations with leading systems
- Comprehensive property management and payment processing
Cons:
- Might require additional training due to its comprehensive features
- Can be complex for smaller operations
- Lack of transparent pricing
Tidal Commerce provides payment solutions tailored to the needs of the hotel and hospitality industry. It offers flexibility, customization, and an understanding of the unique payment processing challenges hotels face, justifying its position as the best tool for tailored hotel and hospitality payment solutions.
Why I Picked Tidal Commerce: I picked Tidal Commerce because of its commitment to creating payment solutions that suit the unique needs of hotels and hospitality services. It distinguishes itself through its tailored approach and versatility, making it an excellent choice. These qualities make me believe Tidal Commerce is 'Best for tailored hotel and hospitality payment solutions.”
Standout features & integrations:
Tidal Commerce boasts features like mobile payments, online payments, and point-of-sale systems that work well in a hotel setting. They also integrate with popular hospitality software, ensuring smooth transactions and a streamlined management system.
Pros and cons
Pros:
- Integrates with popular hospitality software
- Offers mobile and online payments
- Provides tailored solutions for hotels and hospitality services
Cons:
- A tailored solution might require more setup time
- May be less suited for other industries
- No transparent pricing
Clearly Payments is a dedicated payment processor designed with a strong focus on the hospitality industry. Its robust suite of tools allows hoteliers to handle a wide range of transactions, tying in well with its positioning as the best choice for robust hospitality-oriented solutions.
Why I Picked Clearly Payments: I selected Clearly Payments for its comprehensive approach to payment processing in the hospitality sector. Its capabilities to handle various types of transactions make it ideal for the industry's complex and varied needs. It's 'best for robust hospitality-oriented solutions' because it delivers a well-rounded service package designed with the specific requirements of hotels and similar businesses in mind.
Standout features & integrations:
Clearly Payments offers advanced payment technology that supports various forms of payments, including EMV chip, swipe, tap, and mobile payments. This diversity is further enriched by the ability to handle recurring payments and secure online transactions. Its integration capabilities are also noteworthy; it seamlessly integrates with various hotel management systems and POS software, making handling payments more efficient.
Pros and cons
Pros:
- Strong integration capabilities
- Ability to handle various payment types
- Advanced payment technology
Cons:
- Higher tiers can be pricey for small businesses
- The user interface could be more intuitive
- Limited presence outside North America
Other Hotel Credit Card Processing
Below is a list of additional hotel credit card processing that we shortlisted but did not make it to the top 10. Definitely worth checking them out.
- Dharma Merchant Services
For its ethical approach and cost-effective processing
- Elavon
For its global reach and comprehensive travel industry solutions
- Sertifi
For securing online transactions and reducing fraud
- Adyen
For its innovative, customer-centric payment solutions
- Podium
Good for customer interaction management in the hospitality sector
- Ecommpay
Good for integrated payment solutions catering to the hospitality industry
- MPI
Good for a range of mercantile services for hotel businesses
- Global Payments
Good for comprehensive hospitality software integrations
- Finical
Good for personalized hospitality merchant services
- Motus
Good for hotel and hospitality-specific credit card processing
Selection Criteria For Hotel Credit Card Processing
When choosing a hotel credit card processing tool, several factors are crucial. I've evaluated dozens of these tools, and in this case, I was really looking for tools that ensure secure transactions, support for various payment methods, and easy integration with existing systems.
Core Functionality
- Secure Transaction Processing: The tool should have robust security measures in place to safeguard against fraud and data breaches.
- Multi-currency Support: To accommodate international guests, the tool should handle transactions in various currencies.
- PCI Compliance: This is a standard requirement to ensure the security of card transactions.
Key Features
- Integration with Reservation Systems: To ensure seamless operations, especially with merchant accounts, the tool should be able to integrate with your existing reservation and booking systems.
- Reporting and Analytics: Insightful reports can help you monitor your business's financial performance and identify potential issues.
- Mobile Payments: The rise in digital wallets makes it necessary for the tool to support debit card and mobile payment options.
Usability
- Intuitive Interface: The tool should have a user-friendly interface that makes it easy to handle transactions and access various features without extensive training.
- Customer Support: Reliable customer support is crucial to resolve any issues quickly and avoid disrupting your operations.
- Easy Setup: A tool with a straightforward setup process saves time and reduces the need for technical assistance.
Frequently Asked Questions (FAQs)
Here are answers to some of the people’s most common questions about hotel credit card processing tools.
What are the benefits of using hotel credit card processing tools?
Using a hotel credit card processing tool can bring multiple benefits:
- Enhanced Security: These tools come equipped with robust security measures to protect sensitive credit card information and prevent fraudulent transactions.
- Improved Efficiency: Automated payment systems can significantly reduce manual labor, leading to more efficient operations.
- Better Guest Experience: Fast and secure payment processing can enhance the overall guest experience at your hotel.
- Integration Capabilities: These tools often integrate with other hotel management software, providing a seamless operational flow.
- Global Reach: Multi-currency support allows you to serve guests from around the world easily.
How much do hotel credit card processing tools cost?
The cost of hotel credit card processing tools can vary widely, depending on the complexity of the tool, transaction volume, and specific features required. Generally, the pricing model involves a monthly subscription fee and a transaction fee, which is a small percentage of the total transaction value.
What is the typical range of pricing?
The typical pricing range for these tools is anywhere from $20 to $100 per month, with transaction fees ranging from 1% to 3% of the total transaction value.
What are the cheapest and most expensive software options?
Among the tools we’ve discussed, Plooto is one of the more affordable options, with pricing starting at $25/user/month. On the higher end of the spectrum, Adyen doesn’t disclose pricing publicly but is known for being a more premium solution.
Are there any free hotel credit card processing tool options?
There aren’t typically free hotel credit card processing tools available due to the costs associated with processing transactions and maintaining secure systems. However, some providers may offer a free trial period for you to evaluate their services.
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