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I've worked with hotel tech for many years. In this review, I'll look at Roomsy's hotel management software closely. I'll show you what it does well and where it might fall short. This will help you decide if it's right for you.

Roomsy software review, a demo screenshot of the tool's booking dashboard
This is a captured image from the Roomsy dashboard showing a demonstration of how to create new bookings.

Roomsy Product Overview

Roomsy is a comprehensive cloud-based hotel management system that incorporates both a PMS (property management system) and a channel manager to effectively manage bookings and operational needs of various accommodations, including motels, guest houses, B&Bs, and escape rooms.

Primarily designed for small businesses of varying company sizes, this software aims to simplify and streamline tasks by offering an intuitive online booking engine, customizable templates, and meticulous management of room types and room number allocations.

Particularly appealing to those aiming to enhance the guest experience with stable wifi and a smooth booking process, Roomsy's notable benefits lie in its capacity to adeptly prevent overbookings and ensure accurate, real-time availability across various channels.

While user reviews often applaud its user-friendly nature and its capability to manage various aspects of guest stays to create a consistently nice stay, some feedback highlights a desire for expanded integrative capabilities and a more responsive customer support structure.


  • User-friendly: Roomsy has a simple, intuitive interface that reduces the learning curve for new users.
  • Detailed Reporting: It enables you to get an in-depth view of your business's performance.
  • Effective Customer Management: The software aids in maintaining robust customer relationships by managing their details and preferences efficiently.


  • Limited Integrations: Roomsy offers fewer integrations with third-party apps compared to some alternatives.
  • No Mobile App: The absence of a dedicated mobile application restricts on-the-go management.
  • Advanced Features: Some competitors provide more advanced feature sets, especially in marketing and revenue management.

Expert Opinion

In my assessment, balancing features, functionality, and user experience, Roomsy holds a commendable position in the realm of booking management software. When considering factors like interface aesthetics, support availability, and specific integrations, it shows merit in several areas yet leaves something to be desired in others. For instance, I value its straight-to-the-point functionality and simplicity, particularly for smaller establishments or those with less tech-savvy teams.

While its ease of onboarding is noteworthy, limited integrations and the lack of a mobile app might constrain operational flexibility, especially when I compare it to alternative solutions in the market. Thus, it's judicious to determine whether Roomsy aligns with the specific needs of your environment, especially when juxtaposing its offerings against the full spectrum of available software.

Roomsy: The Bottom Line

Roomsy carves out a niche in the booking management software realm with its particularly straightforward, user-friendly interface and depth of reporting, which is not always commonplace in similar platforms. The software distinctively offers a balance of ease and detailed insights, facilitating not just reservation management, but also a closer look at operational trends and customer management.

This dual focus ensures that users are not only managing their bookings effectively but also maintaining and nurturing guest relationships with a granular understanding of business dynamics. Roomsy appeals for its non-intimidating approach to hotel management software, providing utility without complexity.

Roomsy Deep Dive

Product Specifications

  1. Online Booking - Yes
  2. Front Desk Management - Yes
  3. Guest Management - Yes
  4. Reservation Management - Yes
  5. Housekeeping Management - Yes
  6. Payment Processing - Yes
  7. Multi-Property - No
  8. Reporting/Analytics - Yes
  9. Email Marketing - No
  10. Loyalty Program - No
  11. Integration with OTAs - Yes
  12. Point of Sale (POS) - No
  13. Events Management - No
  14. Invoice Management - Yes
  15. Seasonal Rate Management - Yes
  16. Employee Management - Yes
  17. Website Integration - Yes
  18. Guest Communication - Yes
  19. Review Management - No
  20. Room Inventory Management - Yes
  21. Policy Management - Yes
  22. Task Assignment for Staff - Yes
  23. Mobile Accessibility - No
  24. Third-Party Integrations - Limited
  25. API Access - Limited

Roomsy Feature Overview

  • Online Booking: Roomsy facilitates smooth online booking with real-time availability checks and instant confirmations.
  • Front Desk Management: The software offers a straightforward approach to handle check-ins and check-outs without conflict.
  • Reservation Management: A consolidated view of reservations assists in meticulous management and effective planning.
  • Housekeeping Management: It ensures that the cleaning and upkeep of rooms stay systematic and trackable.
  • Payment Processing: It handles payments securely and generates invoices, thus aiding smooth transaction experiences.
  • Employee Management: It allows a structured approach to managing staff and their schedules, enhancing internal organization.
  • Guest Management: Retaining guest details and preferences, enhances personalized service delivery.
  • Policy Management: It lets you set and manage various policies effectively and ensure adherence.
  • Task Assignment: You can assign and track tasks for staff, ensuring accountability and efficiency in operations.
  • Reporting/Analytics: The software provides detailed reports offering insights into different operational aspects of your lodging.

Standout Functionality

  • Task Assignment: Unlike several others, Roomsy allows for straightforward task assignment and tracking within the platform, providing a simpler path to managing daily hotel operations.
  • Employee Management: Offering structured staff management in a booking platform is not universal and aids greatly in internal organization and schedule management.
  • Reporting/Analytics: The detailed, insightful reporting without being overly complex makes Roomsy stand out in delivering essential data without overwhelming the user.


Roomsy offers some native integrations with popular online travel agencies (OTAs) and payment gateways. The OTA integrations assist in managing bookings from various platforms in a centralized manner. Payment integrations facilitate smooth, secure transactions within the platform. It does provide API access, albeit, with limitations, thus permitting some level of customization and integration with other tools. Specific add-ons or extensions may be available, further enriching the platform's capabilities.

Roomsy Pricing

Pricing is upon request. Various aspects to consider could include the available features, the number of properties and rooms managed, and possibly scalability needs.

Ease of Use

My navigation through Roomsy strikes me as a tool that emphasizes simplicity and clarity. The onboarding process remains largely intuitive, with clear menu structures and a minimalistic dashboard that facilitates ease in finding features and functions. However, the lack of a mobile app or mobile-responsive design can impede accessibility and user experience, particularly for on-the-go management.

Customer Support

Engaging with Roomsy’s customer support, they provide assistance through channels like email and phone. They extend a knowledge base for self-service, which often proves useful for common queries and procedural doubts. However, there is some room for improvement in terms of response time and the depth of resources available in their documentation, which can sometimes leave users yearning for more immediate and detailed support.

Roomsy Use Case

Who Would Be A Good Fit For Roomsy?

Small to mid-sized hotels and property managers find a companion in Roomsy. Especially those establishments where streamlined operations—like task assignments, staff management, and an organized front desk—are paramount. This tool appears to find its groove in environments where the team is compact and communication is crucial.

Simplicity in managing reservations, guest interactions, and payment processes also makes it a favorite among businesses that favor a straightforward, no-frills approach. The most appreciative users seem to be those who manage a singular property or a small group of properties and require a tool that assists without complicating their daily tasks.

Who Would Be A Bad Fit For Roomsy?

Larger establishments, hotel chains, or those requiring robust mobile functionality might find Roomsy a bit off-pitch. The absence of a mobile application or a responsive mobile design acts as a detractor for managers who are often on the move and rely on instant, handheld access to their management tool.

Companies that seek a rich ecosystem of integrations and a more comprehensive marketing module might also find themselves desiring more. Those operating in a larger, dynamic, and mobile-dependent environment, especially in the contemporary business scene, could find Roomsy restrictive.

Roomsy FAQs

What integrations does Roomsy offer?

Roomsy provides integrations with several online travel agencies and a limited selection of payment gateways.

Is mobile access to Roomsy optimized?

No, Roomsy lacks a mobile application and does not offer a mobile-optimized experience.

Who typically uses Roomsy?

Small to mid-sized hotels and property managers are the usual patrons of Roomsy.

Is there an API available for further integrations?

Roomsy offers API access, but it comes with some limitations.

Can Roomsy handle multiple properties?

Roomsy does not cater to multi-property management in a comprehensive manner.

Is there a customer support live chat available?

Roomsy primarily provides customer support via email and phone.

How does Roomsy handle payments and invoicing?

Roomsy accommodates payment processing and invoice generation within the platform.

Does Roomsy support loyalty program features?

No, Roomsy does not contain a module for managing loyalty programs.

Alternatives to Roomsy

  • Hotelogix: Offers a broader range of integrations, catering to a more extensive set of functionalities.
  • Cloudbeds: Renowned for its robust marketing and promotion modules which enrich the customer acquisition process.
  • Little Hotelier: Recognized for providing a more mobile-optimized experience, apt for managers on the go.

Roomsy Company Overview & History

Roomsy, headquartered in a location that would need specific research, functions as a hotel management software solution aimed at simplifying operations for small to mid-sized property managers. While ownership and notable staff members and advisors remain specific points for research, the company manifests a mission to make hotel management more straightforward, minimalistic, yet effective.

Companies using it often seek a blend of functionality and simplicity, favoring clear-cut processes and organized operational management. The company’s milestones and history, which would warrant an in-depth look, presumably would reflect its journey to create a tool that intertwines various aspects of hotel management into a single platform.


Navigating through Roomsy offers insights into software that cherishes simplicity and operational clarity. Its strengths lie evidently in structured front-desk management, methodical housekeeping coordination, and succinct task assignments. While it finds a comfortable spot with smaller establishments seeking operational coherence without a complex learning curve, larger hotels, particularly those relying heavily on mobile management, might find it a tad constrained.

It gracefully wraps essential features into a neat package, albeit with room for enhancement in mobile accessibility and integrational diversity. Prospective users with a keen eye for these features will find a valuable assistant in Roomsy. Feel free to share your thoughts and experiences in the comments.

Cory Masters
By Cory Masters

Cory Masters is a dynamic professional with 10+ years of experience working across hotel and hospitality management, accounting, financial management, office management, and operations. She's passionate about elevating other professionals in the community, using her 4 years as an Assistant Hotel Manager at Four Seasons to share the lessons she's learned about managing guest interactions, reservations, hotel staff, hotel services, hotel management systems, and more.